Job Title: Finance Officer
Organisation: Restless Development
Duty Station: Moroto, Uganda
Salary: UGX45,864,987 Gross Per annum
Preferred start date: 1st June 2025
Length of contract: 1 year renewable depending on funding and performance.
Reports to: Finance and Admin Coordinator.
Direct Reports: Security Guard.
Expected travel: National (including to rural areas ) and International travel will be required.
About Restless Development
Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most. We also run the Youth Collective – a growing network of over 4000 local youth civil society groups and organisations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.
We know young people have the power to solve the challenges we face in our world, but they are being ignored and overlooked. We are the agency that works with young people so they can lead in solving those challenges. We have operated in Uganda since 1997. We have a track record of delivering programmes with impact. We work on the issues that young people care about the most – we react and respond to the world around us. Our work mostly falls into the following four impact priority areas; 1)Voice and Democracy, Education and Livelihood, Gender and Sexual Health, and Climate Justice: Our programmes are genuinely life-changing, but can’t do any of this without talented, creative individuals at every level of our organisation. For more information, please visit: www.restlessdevelopment.org.
Job Summary: The Finance Officer is an exciting role which will be central to achieving the above programme objectives. She/he will be managing finances, coordinating logistics, with cross-cultural communication skills across Restless Development Uganda Hub, working directly with the Programmes Team in the implementation. The successful candidate will ensure that the programme Financial reports are documented.
Key Duties and Responsibilities:
Financial Management:
- Managing the financial aspects of the program, including budgeting, expenditure tracking, and financial reporting.
- Ensuring compliance with donor regulations and financial procedures.
- Providing financial analysis and advice to support decision-making.
- Preparing Monthly Bank Reconciliations.
- Filing Statutory returns i.e. PAYE, NSSF and Withholding Tax.
- Providing training and support to staff and partners on financial and logistical procedures.
- Building the capacity of team members to effectively manage program resources.
- Promoting best practices in financial and logistical management across the program.
- Support annual external audit of the Project and Restless Development Internal audits.
Logistics Management:
- Oversee event logistics and manage inventory to ensure timely delivery of goods and services.
- Coordinating logistical aspects of program activities, including procurement, travel, transportation, and distribution of materials.
- Managing inventory and ensuring timely delivery of goods and services.
Grants Management and Budget Oversight:
- Supporting the management of grants and contracts, including compliance monitoring and reporting.
- Facilitating grant application processes and ensuring proper documentation for both online and physical filing.
- Liaising with funding agencies and partners regarding grant requirements and deliverables.
- Monitoring program budgets, ensuring alignment with project objectives and donor requirements.
- Tracking expenditure against budget lines and identifying variances for corrective action.
- Providing regular financial reports to management and stakeholders.
- Update monthly and quarterly spend overall budget to facilitate monthly project status meetings.
Reporting and Documentation
- Preparing and reviewing financial and logistical reports for internal and external stakeholders.
- Maintaining accurate records and documentation related to program finances and logistics.
- Ensuring compliance with reporting requirements and deadlines.
- Ensuring compliance with organisational policies, procedures, and ethical standards.
- Upholding principles of transparency, accountability, and integrity in all aspects of work.
- Adhering to relevant legal and regulatory requirements governing financial and logistical activities.
- Identify and mitigate financial and logistical risks to program delivery.
- Implement risk management strategies and conduct periodic assessments.
Collaboration and Communication
- Collaborating with program staff, partners, and stakeholders to ensure effective coordination of activities.
- Communicating financial and logistical information clearly and accurately to relevant parties.
- Participating in meetings, workshops, and conferences to represent the program as needed.
- Other duties as required. Occasionally working on weekends, late night in case of emerging incidents and holidays for which time off in lieu can be taken.
Qualifications, Skills and Experience:
Essential
- University degree in accounting or finance or relevant field of study, or equivalent work experience.
- Part ACCA/CPA qualification.
- Strong proficiency in budgeting, financial analysis, expenditure tracking, and reporting.
- Experience in coordinating procurement, transportation, and distribution of materials, along with inventory management.
- Understanding of donor regulations, financial procedures, and grant management principles.
- Ability to identify financial and logistical risks, conduct risk assessments, and implement mitigation strategies.
- Strong attention to detail to ensure accuracy in financial and logistical documentation and reporting.
- Flexibility to adapt to changing project requirements, priorities, and environments.
- Capacity to troubleshoot issues related to financial and logistical operations and propose effective solutions.
- Ability to work effectively in a team environment, fostering collaboration and coordination among team members.
- Excellent organisational skills to manage multiple tasks, prioritise work, and meet deadlines.
- VALID RIDING PERMIT
Desirable
- Prior experience of at least 2 years in a similar role within international development projects.
- Proficiency in relevant software tools for financial management, logistics tracking, and reporting.
- Experience in managing grants and contracts, including compliance monitoring, reporting, and liaison with funding agencies
- Ability to work effectively in diverse cultural contexts and with multicultural teams.
- Understanding of global, regional, and country-level frameworks related to youth development, sustainable development goals, and other relevant initiatives.
About you
We are looking for a person with the right competencies and skills for the role, and who demonstrates the personal qualities consistent with our values and behaviours. Read more about our values on this link our Values
- Head: Supports managers to embed a values led culture within their team. Uses values to guide decision making and group actions. Is driven to generate ideas which continually improve ways of working, involving others in problem solving. Adapts style to cope with and support others through change.
- Heart: Strives for continual improvement against individual goals, seeking opportunities to maximize their contribution to team priorities. Supports others to deliver quality and improve their work. Takes ownership for ensuring value-for-money in the areas for which they take partial ownership. With guidance, takes ownership for programme elements and/or internal processes. Considers underlying issues and Restless Values when making operational decisions.
- Hands: Confidently adapts their communication style to suit their audience. Is able to influence others to build shared understanding. Seeks opportunities to collaboratively deliver quality against team goals by building strong relationships with colleagues from across the organisation. Works with external partners to maximise mutual benefits.
- Voice: Confidently leads programme elements and/or internal processes. Will typically manage one or more junior staff members and is seen as a leader amongst their peers. Regularly seeks feedback and evaluates own performance, creating opportunities for personal development. Develops others through proactive sharing of knowledge, skills and opportunities.
How to Apply:
Please submit your CV and a covering letter that explains why you are excited by this role, and provides examples of how your skills and experience respond to the essential and desirable criteria in the Job Description (using no more than 500 words).
Deadline: 25th April 2025