Job Title: Front Desk Officer
Organisation: Uganda National Mining Company (UNMC)
Duty Station: Kampala, Uganda
REF: UNMC-2025-FA-02-34
About Organisation:
The Uganda National Mining Company (UNMC) was established under the Mining and Minerals Act, 2022, (Act No. 25 of 2022) and incorporated under the Companies Act 2012, (Act No.1 of 2012). It is a limited liability company wholly owned by the Government of Uganda. The overall function of UNMC is to manage the commercial holding and participating interests of the State in the mining and mineral industry to ensure that the country obtains optimal value from its mineral resources.
Job Summary: Undertake all receptionist and clerical duties at the desk of the Company’s main entrance. You will be the “face” of the Company for all visitors and will be responsible for the first impression the Company makes.
Key Duties and Responsibilities:
- Responsible for answering incoming calls, directing calls to appropriate offices,
- Provide callers and or visitors with information such as company address, directions to the company location, website and other related information.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations
- Receive mail, distribute it to the respective offices and make follow up on correspondences
- Schedule, organise and co-ordinate internal meetings.
- Co-ordinate staff and UNMC guest travels including Air ticket and Hotel bookings
- Assists in the ordering, receiving, stocking and distribution of office supplies
- File, record and track documents coming in and going out as may be assigned.
- Type letters, memos, reports and other correspondences as may be assigned.
- Assist in the preparation of presentations as may be assigned.
- Perform secretarial services to meetings as may be assigned.
- Undertake other related clerical duties such as photocopying, faxing and filing.
- Maintain a database of such supplies and maintain a database of supplies.
- Any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- A Bachelor’s Degree [Honours] in Social Sciences, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
- A least 3 years working experience as an administrative assistant, virtual assistant or office administrative assistant.
- Working knowledge of office management systems, procedures and equipment.
- Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook.
- Excellent Interpersonal and communication skills
- Ability to relate with different stakeholders
- Courteous and respectful
- Strong attention to detail
- Ability to multi-task
- Improvisation and decision-making ability
- A high sense of personal grooming
- Age: 25-35 years
How to Apply:
Applicant should visit the UNMC website at www.unmc.co.ug or the Ministry of Energy and Mineral Development website: www.memd.go.ug to view the detailed job description, select and apply for the job of choice and submit application through the online application system https://form.jotform.com/250122842226548
Only applications received online will be accepted. Applicants are required to attach CERTIFIED copies of the required academic documents. (Note that the academic documents should be certified by the awarding local institutions while awards by foreign institutions should be certified by the foreign institution or a duly authorized Certification body of that country) All applicants must attach soft copies of relevant motivation letter, CV and academic transcripts in word and PDF formats only.
Applications without Certified academic documents will not be considered.
UNMC offers a highly dynamic work environment and provides competitive and attractive benefits.
Deadline: Friday 19th April 2025 at 5:00pm
NB: Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification.