Procurement Assistant (Fresher Ngo Jobs) – Uganda AIDS Commission (UAC)

Job Title: Procurement Assistant

Organization: Uganda AIDS Commission (UAC)
Job Type: Full-time
Location: Kampala, Uganda
Deadline: 20th December 2024 at 5:00 PM

Job Summary:

The Procurement Assistant will support procurement operations by raising purchase orders, maintaining procurement records, and assisting in contractor selection through handling procurement specifications and evaluating tender bids.

Reports to: Procurement Officer

Key Duties and Responsibilities:

• Prepare purchase requisitions and issue purchase orders and contracts in line with PPDA guidelines.
• Prepare submissions for Contracts Committee meetings.
• Receive and open bids.
• Issue bidding documents to shortlisted bidders.
• Draft supplier contracts and Local Purchase Orders (LPOs).
• Issue LPOs and signed contracts to providers.
• Prepare Bid Evaluation Reports (BEB) for approval by the Accounting Officer.
• Issue BEBs to providers.
• Prepare payment documents for submission to the Directorate of Finance and Accounts.
• Update weekly data entries of procurement activities (ongoing and completed) in the procurement status report.
• Handle documentation for micro procurements.
• Follow up with suppliers to ensure timely delivery of goods and services.
• Maintain an updated and well-organized filing system for procurement files.
• Draft weekly, monthly, and quarterly procurement reports.
• Enter procurement activities into the Government Procurement Portal (GPP).

Qualifications, Skills, and Experience:

Qualifications:

• Bachelor’s degree in Procurement and Supply Chain Management or Procurement and Logistics Management from a recognized institution.

Experience:

• Minimum of 3 years of experience as a Stores Assistant in a public or reputable private organization.

Competencies:

• Records and information management.
• Supply chain management.
• Effective communication skills.
• Ethics and integrity.
• Proficiency in information technology.

How to Apply:

All applications indicating the title of the position being applied for should be addressed to:

Director General
Uganda AIDS Commission
Plot 1-3 Salim Bay Road Ntinda,
P.O Box 10779, Kampala

Applications can also be sent via email to recruitment@uac.go.ug.

Application Requirements:
Applicants must attach the following:

• Letter expressing interest.
• Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees.
• Copies of relevant academic/professional certificates.
• Copies of previous appointment letters or contract agreements. Note: Any period of employment not backed up by a letter will not be considered relevant experience.
• Copy of the National Identity Card.

Important Notes:

• Only shortlisted candidates will be contacted.
• Shortlisted candidates will be required to present original academic transcripts, certificates, and their National Identity Card during interviews.
• UAC is an equal opportunities employer.

About Uganda AIDS Commission (UAC):
Established in 1992 under an Act of Parliament (Cap 208), UAC operates under the Office of the President of Uganda. The Commission oversees, plans, and coordinates AIDS prevention and control activities throughout the country.