Job Type: Full Time
Location: MTN Uganda
About the Role
MTN Uganda Limited, an equal opportunity employer, is seeking a skilled Officer – Records to manage and oversee the company’s records and documentation. This role involves organizing, preserving, and facilitating access to important company records and historical materials.
Reports to: Senior Manager – Commercial Legal & Company Secretarial
No. of Vacancies: 1
Main Responsibilities:
- Receive, verify, and record documents for proper shelving and storage.
- Register, retrieve, and issue documents upon formal requests.
- Arrange for the secure destruction of outdated records following approved guidelines.
- Sort and distribute incoming mail, and dispatch outgoing mail while maintaining accurate logs.
- Manage and supervise service providers, such as fumigators, in the archives.
- Keep an updated inventory of records and track access through an access register.
- Advise on records that are overdue for return.
- Ensure the preservation and conservation of records to maintain their long-term viability.
- Facilitate timely retrieval and accurate refiling of records.
- Maintain the Records Repository in a well-organized and orderly manner per company standards.
- Develop and maintain process flows and records status for efficient records management.
- Prevent unauthorized access to company information sources.
- Catalogue and index all records for efficient storage and retrieval.
- Provide advice on additional space needs for future storage.
- Recommend and support the implementation of improved records storage and indexing systems.
- Assist with any additional duties as assigned by the supervisor.
Qualifications:
- Education: Bachelor’s Degree in Records and Archives Management, Library and Information Science, or a related business field.
- Experience: Minimum of 2 years’ work experience, particularly in digital records systems and management.
- Skills:
- Strong understanding of records and archives management principles.
- Excellent interpersonal skills and a dedication to continuous improvement.
- Ability to work both independently and collaboratively.
- Strong organizational skills with attention to detail.
Key Competencies:
- Commitment to teamwork and independent work balance.
- Detail-oriented with strong organizational capabilities.
- Adaptability and commitment to learning and growth.
To Apply: Submit your application through Click here to apply before the application deadline.