Position: Procurement Officer
Location: Kampala, Uganda
Type: Full-time
Deadline: 11th November 2024
About the Infectious Diseases Institute (IDI)
The Infectious Diseases Institute (IDI), based at Makerere University, is a Ugandan non-profit dedicated to strengthening health systems in Africa with a focus on infectious diseases through research, training, and capacity-building.
Job Summary
The Procurement Officer will support all procurement functions at IDI, handling both local and international purchases for a range of needs, including medical supplies, lab equipment, office supplies, IT requirements, renovations, and service agreements.
Key Responsibilities
- Procurement Process Management
- Assist in preparing specifications, terms of reference, and statements of requirements in coordination with user departments.
- Issue requests for quotations (RFQs) or proposals (RFPs) and initiate bid evaluations, making recommendations to the procurement committee.
- Quality Control and Documentation
- Collaborate with stores staff to verify deliveries, ensuring compliance with quantity and quality specifications.
- Maintain secure, systematic filing of purchase orders, agreements, and related documents.
- Vendor and Contract Management
- Monitor vendor performance to ensure adherence to terms and conditions.
- Present evaluation reports to the Procurement Committee for award decisions and prepare minutes of meetings.
- ERP and Financial Coordination
- Prepare purchase orders and agreements using ERP systems and coordinate with the finance team to ensure timely payment of vendor invoices.
- Engage with IDI managers and staff to align procurement with organizational goals.
- Additional Duties
- Perform any other duties as assigned by the supervisor.
Qualifications
- Education: Bachelor’s Degree in Procurement and Supplies Management or equivalent from a recognized institution.
- Certification: CIPS qualification (Level 5 minimum).
Person Specifications
- Excellent interpersonal, written, and verbal communication skills
- Strong problem-solving skills
- Ability to work independently in a busy environment
- Proficiency in MS Office; experience with Navision ERP is a plus
Work Hours: 8 hours per day
How to Apply: CLICK HERE TO APPLY