Fleet Management Assistant Makerere University School of Public Health (MakSPH)

The Ministry of Health (MoH), Makerere University School of Public Health (MakSPH) and the U.S. Centers for Disease Control and Prevention (U.S CDC) will be implementing the 2024/2025 Uganda Population-based HIV Impact Assessment (UPHIA 2024/2025) survey. The survey will assess the prevalence of key Human Immunodeficiency Virus (HIV)-related health indicators such as incidence, prevalence, viral load suppression, and risk behaviors in a nationally representative sample, and describe uptake of key HIV prevention, care, and treatment services. The survey will also assess the prevalence of raised blood pressure, raised blood glucose and obesity, and describe facilitators of and barriers to viral load suppression among people living with HIV on ART in two selected regions.
To support this activity, MakSPH seeks to hire highly qualified and experienced personnel for the following temporary positions for the period up to September 30 2025.
JOB TITLE: Fleet Management Assistant
LOCATION: Kampala
JOB SUMMARY
Reporting to the Project Administrator the Fleet Management Assistant will be responsible for selection and maintenance of all operational vehicles, including day-to-day vehicle monitoring and reporting, reconciliation and analysis of vehicle/fleet operation expenses as well as other logistical-related issues of UPHIA 2024/2025 field data collection.

KEY TASKS AND RESPONSIBILITIES:
• Oversee assigned vehicle operations and make direct reports on their performance and other operational requirements for the survey vehicles
• Ensure preventive maintenance programs are carried out as per schedule and monitor post-repair performance of all vehicles
• Supervise activities related to dispatching, routing, and tracking vehicles including sample and supplies vehicles
• In collaboration with the senior survey coordinator, plan, organize, and manage the deployment of vehicles to ensure that the work is accomplished promptly and consistent with organizational requirements.
• Support the Procurement and Logistics Manager in direct investigations to verify and resolve vehicle complaints and breakdowns.
• Maintain daily vehicle inspection reports.
• Oversee proper use of fuel rations; maintain a log and account for fuel usage including
• monthly fuel reconciliations for all vehicles. Ensuring all fuel reports are accurate and timely.
• Work closely with the Procurement and Logistics Manager to oversee and schedule fleet maintenance and repairs with a car hire company for hired vehicles

Develop, maintain, and ensure adherence to disciplinary procedures for drivers and coordinate their orientation program during the data collection.
• Review or coordinate the review of driving permits for all car hire drivers to make sure they have all the necessary permits and driving licenses.
• Support the Satellite Laboratory Logisticians in the transportation of lab supplies on set up of Satellite Laboratories.

MINIMUM QUALIFICATIONS AND EXPERIENCE
• Bachelor’s degree in Fleet Management, Logistics, or equivalent
• Minimum 2 years’ experience in a similar position

PREFERRED KNOWLEDGE, ABILITIES AND SKILLS
• Good knowledge of Uganda Road Traffic regulations and requirements.
• Good interpersonal and team-building skills.
• Excellent analytical and problem-solving skills.
• Effective writing, verbal, and listening communication skills.
• Attention to detail and high level of accuracy.
• Ability to maintain a high level of accuracy and confidentiality concerning organization files.
• Very effective organization and time management skills.
• Be flexible, honest, and trustworthy and with a sound work ethic.
• High ethical standards and professionalism.

TRAVEL REQUIREMENTS
May require periodic trips to partner sites, field sites, and/or off-site meetings within Uganda.