Finance Officer PATH

SUMMARY OF ROLE
PATH Uganda seeks candidates for the position of Finance Officer. The Finance Officer provides support in the routine financial transaction processing of vendor invoices, month end financial reporting and reconciliations, analysis and aging of balance sheet accounts and ensures timeliness and completeness while executing the said tasks.

ESSENTIAL FUNCTIONS
Vendor/Invoice payment Processing ,Mobile Money and payroll returns
• Review for completeness, accuracy and compliance to applicable internal controls all documents submitted for vendor/service providers payments, staff advances upon receipt in finance
• Initiate the payment process for fully approved vouchers by promptly uploading them to the appropriate payment platforms.
• Check tax invoices against the eligibility of charging VAT by the different vendors
• Review payment vouchers and requests for accuracy of coding and appropriate budget approvals.
• Prepare monthly journals that feed into the financial month end processes
• File monthly statutory returns (NSSF ,PAYE, WHT,LST) and prepare the corresponding payments within the required timelines.
• Prepare monthly salary journals
• Upload Mobile money payments to recipients through the mobile money platform and prepare appropriate reconciliation reports.

Accounting & Financial Reporting
• Review monthly fuel consumption records, apportion expenses based on mileage from vehicle logs/reports.
• Work as part of the larger finance team in the month end closing process, reviewing balance sheets for proper aging and necessary follow up, prepare correction journals where necessary.

Filing Of Records
• Filing of all financial records / documents in real time and on monthly basis.
• Ensure all documents for particular transactions are attached securely together and logically arranged in filing boxes.

Treasury Management
• Prepare monthly bank reconciliations and follow up any pending items in the reconciliation reports.
• Liaise with department and project team leads and generate periodic cash requirements to ensure there is adequate liquidity for operations through the year.
• Monitor the mobile money balances and requisition for top up to ensure funds are available for Mobile money payments all through the year.
• Continuous review of the bank transactions to ensure all paid up transactions are fully executed in time, only legitimate payments in PATH’s cashbook are paid out from the bank account and that bounced funds are re-initiated immediately.

Co-ordination
• Participate in Finance and operations team meetings.
• Coordinate with bank and other institutions on matters that relate to the finance officer.

Ensuring, along with all staff, that all activities are implemented and managed in a transparent participatory manner and in line with PATH’s policies and procedures

MINIMUM REQUIREMENTS
Education & Experience
• Minimum Bachelor’s degree, preferably in Accounting, Finance
• Full certification in CPA or ACCA is an added advantage
• Minimum of 5 years’ progressive experience in a busy accounting department, preferably in an NGO or donor-funded organization.
• Understanding of institutional door rules and regulations.
• Good interpersonal skills.
• High integrity, sincerity, honesty, respectful, positive attitude and team player.
• Ability to work with minimal supervision.
• Well-developed oral and written communication skills.
• Well-developed time-management skills.
• Ability to work under pressure.
• Hands on experience using any accounting package