Control Tower Manager Aldelia

The Control Tower Manager will coordinate the communication, tracking and reporting of the control tower based in Kampala

Job Purpose:
Ensuring strict compliance with company regulations by drivers. Identifying on-road exceptions and taking immediate remedial action. Coordinating and responding to emergency situations
Ensure timely reporting and communication to all parties (transporter, Bollore and clients)

Main Roles and Responsibilities:
Track and trace
• Track vehicle by GPS system: Connect on the IVMS daily getting truck position of each transporter (MSA, on route, at site, coming back empty)
• Develop and implement the tracking system (IVMS to be implemented on all trucks)
• Submit daily, weekly, and comprehensive monthly reports to the supervisor on vehicle movements and problems:
· Daily 09:00am report of truck situation per transporter to Mombasa team
· Trucks in rotation (transporter, location, Number of trucks, Client, shipment and delays if any)
· Transit time
· Performance per truck / rotation per truck
· Mileage covered
· Alerts (speed, night driving)
• Monitoring truck driver performance (50-plus vehicles): daily violations report to QHSE Bollore and transporters.
• Ensuring strict compliance with company regulations by drivers; Sharing daily violations report to Bollore and transporter. Keeping a weekly, monthly tracking of all these violations per truck and per transporter.
• Report daily transport and loading forecasts from Mombasa team and consolidate all information into the tracking report (contact with transporter and Mombasa)
• Share the daily tracking report to all oil and gas clients via Email and via other tools (as WhatsApp)
• Alert the client for all convoys approaching site + update of ETA (this must be done 2 times per day = 2 communications to client per day) via Email and WhatsApp.
• Be in touch with convoy leader to ensure convoy management rules are respected
• Coordinate the actions with our teams in Mombasa, at the border and at site(s)
• Compare the tracking vs IVMS (respect of convoy distance + contact transporter in case of distance or gap created on the road)
• Prepare the TSO based on tracking documentation and participate in the transporter invoice approval process.
• Track fuel usage and consumption rates and compile the monthly fuel reports.

Ensure that potential problems or fuel misuse is raised to management.
• Identifying on-road exceptions and taking immediate remedial action in case of incidents.
• Coordinating and responding to emergency situations.
• Ensure and report on the Trucks/Trailers Nationality registration
• Ensure and report on the Nationality of the drivers, training and certifications
• Ensure and report on drivers’ interaction with Communities
• This role will cover all O&G clients for ILST and Bollore Uganda

Reporting (out of track and trace scope)
• Review the Total/EPC SOP and extract all reporting to be made at all levels (Ops, finance, QHSE)
• Create the list of deliverables and keep an action plan with actions, date, responsible party until completion
• Prepare the daily, weekly, bi-monthly or monthly client report and coordinate the reporting with the finance and operations team

Work instructions
• Coordinate the reception of the PO (purchase order) received from client (via Email or via the online platform), ensure each PO has a working order, validated by client (same to be coordinated with operations), and this, until completion
• Report every day the status on the PO/Work instruction (received, submitted, validated, rejected,)
• Communicate all info’s to the different parties (transporters, Mombasa, Border and site) which are related to the PO and for a smooth organization (earlier enough for the different parties to prepare)

Required Skills
• Excellent knowledge of Microsoft Office Packages
• Good communication skills (verbal & written)
• Flexibility

Minimum Education Requirements
• A minimum of 4-5 years’ experience in a similar role in a busy environment.
• Certificate in Logistics
• A minimum of a bachelor’s degree in information systems or any other relevant discipline.
• Certificate in Microsoft Office packages

Key Performance Indicators:
• Daily alert to the client for all convoys approaching site + update of ETA (this must be done 2 times per day = 2 communications to client per day)
• Daily tracking report on Truck locations, timings and violations (see above)
• Daily, weekly, bi or monthly report to be sent on time
• PO and working order (Work instruction to be issued within 24Hrs after reception of PO, Working order to be validated 48Hrs after)