Accounts Officer Infectious Diseases Institute

General Summary
Supporting finance function under MWP

Key Responsibilities
• Prepares and or reviews journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in Navision.
• Verifies the accuracy/completeness of all support documentation/Information for payment processing, liquidation of advances etc.
• Preparation and review of petty cash by analyzing financial information for the usage of petty cash in accordance with the Finance policy.
• Reviewing and preparation of fuel replenishments by analyzing financial information provided.
• Reviews accounting documents to ensure accuracy of information, calculations and makes or directs correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiency can be achieved.
• Preparation, reviewing mobile money payments under the Onafriq system and carry out monthly period closure processes (Inc. Reconciliation of assigned mobile money wallets/accounts, accounts payables, receivables and bank account reconciliations)
• Respond to enquiries both internal and external and checks accounting transactions to locate and resolve discrepancies
• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
• Reviews/reconciles periodic transaction details of assigned projects or Cost Centers & subsequently shares with relevant stakeholders
• Management of payables and receivables accounts with monthly reconciliations to other known schedules.

Ensure timely processing of all bank payments and cash advances
• Performs periodic asset verifications, cash counts and stock counts at IDI and/ or field office
• Ensures compliance with funders and IDI financial procedures, rules and regulations
• Support in Compilation of VAT Reports for selected USG Grants

SUB GRANTEE FINANCIAL MANAGMENT
• Conducts site visits monthly or quarterly to review sub-grantee financial reports and supporting documents to ensure compliance with IDI and donor requirements. Documents and follows up on issues of non-compliance with the sub-grantees.
• Works with the Grants unit to ensure timely approval and replenishment of sub-grantees funds after concluding accountability reviews. Ensures timely completion of sub-grantee expense journals for posting.
• Monitors the status of sub grant advances and reporting. Providing weekly updates to the Senior Accountant – Sub granting.
• Periodically reconciles sub grantee reports to transactions entered in NAV. Investigates and resolves discrepancies with the guidance of the Senior Accountant – Sub granting.
• With help from the Senior Accountant – Sub granting, identifies areas where sub grantees require capacity building and provides training to sub-grantees on financial policies and procedures.
• Ensures annual closeout procedures are properly applied in a timely manner to sub grantees in order to limit financial losses to all parties and obtain support documents and prepares analyses of accounts for audits.
• Reconciling Sub Grantee accounts receivable and follows up on payment of long outstanding receivables from Sub Grantees.

Academic Qualification
• Bachelor’s degree in a business-related field
• ACCA Or CPA qualification is an added advantage

Person Specification
• Integrity
• Objectivity
• Professional competence and due care
• Confidentiality
• Professional behavior