Job Title: EFM – Office Management Assistant
Organization: U.S. Mission in Uganda (Centers for Disease Control Office)
Location: Uganda
Job Type: Full-time (40 hours per week)
Application Deadline: 6th October 2024
Supervisory Position: No
Start Date:
The candidate must be able to begin working within a reasonable period following receipt of agency authorization and/or clearances. Failure to meet this requirement may result in the end of the candidacy.
Job Summary:
The Eligible Family Member (EFM) – Office Management Assistant will serve as a special assistant to the Associate Director for Management and Operations (ADMO). The role provides a variety of complex management, operations, and project coordination support. This position is crucial for the efficiency and effectiveness of the Office of the Director (OD) and the ADMO.
Key Responsibilities:
- Assist with the regular and ongoing responsibilities of the Office of the Director (OD) and the ADMO.
- Coordinate special projects, such as FSN Appreciation Day, awards programs, workplace efficiency initiatives, professional development programs, and other projects.
- Analyze workflows and processes to identify areas for improvement, draft standard operating procedures (SOPs), and implement changes.
- Provide HR support, including documenting and implementing new processes.
Qualifications and Evaluations:
Education:
- Completion of post-secondary education is required.
Experience:
- Minimum of 3 years of administrative or clerical experience in project coordination or project management is required.
Job Knowledge:
- Familiarity with basic principles of organization, coordination, and project management.
- Proficiency with cloud-based collaboration tools.
Language Requirement:
- English Level 4 – Fluent (speaking, reading, writing), with the potential for testing to assess proficiency.
Skills and Abilities:
- Excellent interpersonal and communication skills.
- Proficiency in writing, proofreading, editing, presenting, and public speaking.
- Intermediate proficiency with Microsoft tools, including SharePoint, Word, Excel, Teams, Outlook, PowerPoint, OneDrive, and other collaboration tools.
- Ability to handle multiple tasks with high accuracy and attention to detail.
- Capacity to cope with a variety of personalities, competing requests, and tight deadlines in a high-pressure environment.
- Strong judgment and discretion when dealing with sensitive HR or staffing information.
Work Hours:
8 hours per day
Application Procedure:
Interested and qualified candidates should apply by 6th October 2024.
Application Link: Click here to apply
About U.S. Mission in Uganda:
The U.S. Mission in Uganda, specifically the Centers for Disease Control Office, plays a vital role in addressing public health challenges and supporting various initiatives in Uganda.
Ensure to apply by 6th October 2024 to be considered for this opportunity!