The Human Resource Assistant will provide administrative, documentation and record management by regularly updating staff annual leave tracker, staff contract tracker, timely filing of documents, drafting staff contracts and appointment letters, support recruitment process and handle other Human Resource tasks. S/he should be able to maintain high levels of confidentiality
Reporting to: Human Resource Officer
Specific job roles
1. Disseminate job adverts on career pages, social media and notice boards
2. Receive, record and file job applications
3. Make calls to shortlisted applicants informing them of interview date, time and venue
4. Prepare venues and required tools to be used during interviews
5. Regular monitoring and updating of annual leave tracker and staff contract expiry tracker
6. Notify the Human Resource Officer about staff contract expiry two months prior
7. File HR documents with guidance from the Human Resource Officer
8. Ensure that all staff files are updated
9. Distribute physical and digital training materials during trainings/capacity building sessions
10. File institutional monthly reports for all staff
11. Schedule for appointments of staff with HR Officer
Draft appointment letters, contracts, acceptance letters as guided by the Human Resource Officer
13. Store, copy and scan institutional documents such as policies and standard operating procedures
14. Monitor staff attendance at head Office and other field Offices in liaison with Administrative Assistants of the specific Offices
Qualifications
Minimum of a diploma in Human Resource Management, Social work, Psychology or any related field with human Resource Course unit/s
Requirements and Skills
• Basic knowledge of labor legislation
• Public Relations and Communication skills
• Hands-on experience with MS Office (Word, Excel and Power Point)
• Solid organizational and time-management skills
• Ability to handle sensitive information and maintain confidentiality
Interested candidates should submit their applications to the Human Resource Officer at Kabarole Research & Resource Centre, Plot 28 Mugurusi Road, P.O. Box 782, Fort Portal.
• A complete and signed application letter
• A curriculum Vitae / Resume
• Copies of academic Transcripts/certificates
• A Copy of National ID
• Names, contacts and addresses of three (3) professional references
• Applications must be submitted by 17th August 2024, either in person or via email
Applicants are encouraged to send one pdf document comprising the application letter, resume, and copies of academic documents, copy of national ID and other relevant documents. The interview dates will be communicated to shortlisted candidates.