The Finance & Compliance Officer will support in finance and administrative functions, in terms of implementation of internal controls at various levels of financial transactions flow, overall financial accounting process in accordance with the generally accepted accounting principles and CECE accounting and financial guidelines. S/he will be responsible for office administration, procurement, payments, reporting, logistics, fleet management and ensuring compliance.
Specific Job Roles
Tasks: The tasks to be performed shall include but are not limited to:
1. Finance
2. Manage the cash register and ensure accurate recording of transactions.
3. Facilitate payments at the bank and maintain proper documentation.
4. Follow up on outstanding balances with partners and staff, ensuring timely closure.
5. Maintain clear records, collect accountability, scan and upload justification documents.
6. Check financial reports and supporting documents and strengthen existing practices.
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1. Compliance
2. Prepare compliance reports, including the annual reports for the NGO bureau, Personal Data Protection Office, Financial Intelligence Authority, local tax reporting. and other regulatory bodies
3. Ensure proper registration and timely renewal of permits with relevant institutions, such as the NGO bureau, URSB, FIA and PDPO, in accordance with Ugandan law.
4. Keeps abreast with all laws and regulations and their evolution and take adequate measures to assure continued compliance.
5. Office Administration Tasks:
6. Procure small office items and manage inventory effectively.
7. Support asset management through accurate documentation and regular updates.
8. Maintain the designated office space, ensuring it remains clean, organized, and in good condition.
9. Welcome visitors in a professional manner and provide assistance as needed.
10. Fleet management.
1. Organizational
2. Assist in partner meetings by taking minutes and providing administrative support.
Coordinate logistics and assist in the practical organization of events, including international visits.
4. Undertake other tasks as assigned by the supervisor to support the smooth functioning of the organization
Qualifications
1. Bachelor’s degree in Finance, Business Administration, or a related field.
2. Proven experience in financial management, compliance, and office administration.
3. Strong understanding of Ugandan financial regulations and compliance requirements.
Requirements and skills
1. Excellent organizational skills and attention to detail.
2. Proficiency in Microsoft Office suite, Excel in particular.
3. Ability to communicate effectively and work collaboratively in a multicultural environment.
4. Fluency in English in speaking and writing is essential; knowledge of local languages is an advantage.
Interested candidates should submit their applications to the Human Resource Officer at Kabarole Research & Resource Centre, Plot 28 Mugurusi Road, P.O. Box 782, Fort Portal.
• A complete and signed application letter
• A curriculum Vitae / Resume
• Copies of academic Transcripts/certificates
• A Copy of National ID
• Names, contacts and addresses of three (3) professional references
• Applications must be submitted by 17th August 2024, either in person or via email
Applicants are encouraged to send one pdf document comprising the application letter, resume, and copies of academic documents, copy of national ID and other relevant documents. The interview dates will be communicated to shortlisted candidates.