Project Finance and Admin Assistant MUJHU Research Collaboration

The Project Finance and Admin Assistant will provide management and processing of day-to-day administrative and financial activities for the project under Global Fund HIV/TB program, including documentation and reporting as required by the funder of the project.

Duty Station: Northern Uganda (Pader, Dokolo, Kitgum districts)
Contract duration: 1 year (renewable)

Required qualifications and profile:
The prospective candidate must hold a Bachelor’s degree in Business Administration or related Finance course. A minimum of 2 years’ relevant working experience supporting the administration and financial management of projects with a multi-donor busy institution. Must be proficient in the use of Microsoft Applications (desired applications inclusive of Excel, Power Point and Word). Familiarity in the use of computerized accounting packages is required, specific experience with Microsoft Dynamics NAV would be an advantage. The candidate should be flexible to travel to multiple sites as required and should possess excellent interpersonal and communication skills with ability to abide with tight deadlines.

The holder of this position will work under the direct supervision of the Project Accountant with functional responsibilities to the Project Coordinator and will be responsible for the following duties and responsibilities:
• Handle the day -to -day financial and administrative functions in the 3 districts
• Be responsible for processing financial transactions at the site, expenditure tracking and communication of any relevant budgetary issues to the Project Accountant.
• Prepare timely and accurate financial reports as required by the Project Accountant and or Budget holder and Head of the Project Accounts/Director of Administration & Finance to ensure adherence to institutional finance policies and donor requirements.
• Support the project audits and compliance review and ensure audit requirements and recommendations are monitored and adhered.
• Ensure all sub partners to the project (if applicable) understand the financial requirements and have systems in place to meet them.
• Initiate and follow-up all required procurements and services support requests for the study in liaison with the Procurement section and the general administration support service team.