Senior Project Assistant (Diaspora Engagement)
Deadline: 30/07/2024
Type: Full-time
Location: Kampala, Uganda
Organisation: International Organization for Migration (IOM)
Reference No: VN/UG/021/2024
Reports to: Chief of Mission
Job Summary
Under the overall supervision of the Head of Programme and Policy Development and the direct supervision of the National Programme Officer (NPO) – Labour Mobility and Social Inclusion (LMI), the Senior Project Assistant (Diaspora Engagement) will support the implementation of Diaspora Engagement projects, ensuring compliance with IOM’s policies and donor requirements.
Key Duties and Responsibilities
- Support the LMI NPO in the overall implementation of Diaspora Engagement projects in a timely manner, including their technical, financial, and administrative aspects.
- Liaise with government institutions, Diaspora Associations, UN agencies, and technical partners on issues pertaining to Diaspora engagement and maintain positive working relations.
- Communicate and follow up with appropriate partners as required.
- Coordinate consultants assigned to the projects and closely monitor project implementation.
- Draft and submit project reports in coordination with the LMI NPO and the M&E and finance teams.
- Organize national and regional workshops as per IOM rules and guidance.
- Maintain up-to-date records of all project engagements with local and foreign stakeholders.
- Contribute to the LMI Unit’s fundraising efforts related to regular pathways, ethical recruitment, youth employment, and skills development.
- Coordinate closely with the Resource Management Unit (RMU) on finance and procurement issues relevant to the project.
- Regularly communicate with the LMI NPO and internal units to ensure proper coordination and timely follow-up on activities.
- Coach and guide junior colleagues and interns.
- Undertake duty travel as requested.
- Perform other duties as required.
Qualifications, Skills, and Experience
Education:
- University degree in Social/Political Sciences, International Relations, Business Administration, or a related field with 4 years of relevant professional experience; or
- Higher Secondary School in Social/Political Sciences, International Relations, Business Administration, or a related field with 6 years of relevant professional experience.
Experience:
- Experience in coordination and liaising with governmental authorities, local communities, and national institutions.
- Experience in liaison with UN and non-UN humanitarian actors.
- Experience in challenging environments, project management, logistics, and administrative and financial management is an advantage.
- Experience with the UN Common System and field experience are a distinct advantage.
- Knowledge and/or field experience in humanitarian action or development fields is an asset.
- Handling of sensitivities, socio-cultural, and political issues with high tact and diplomacy skills.
Skills:
- Proficiency in MS Office programs, social media, and knowledge of SharePoint or other collaboration platforms.
- Knowledge of financial management systems.
- Planning, organizing, and facilitating meetings and training.
- Excellent coordination and information management skills.
- Detailed knowledge of the Labour Migration and Social Inclusion portfolio.
- Good human and financial resources management.
- In-depth conceptualization, analytical, and writing skills.
- Excellent communication, organizational, and interpersonal skills.
Languages:
- Fluency in English is required (oral and written).
Competencies
Values:
- Inclusion and respect for diversity: Promotes individual and cultural differences.
- Integrity and transparency: Maintains high ethical standards.
- Professionalism: Works competently and committedly, exercising careful judgment.
- Courage: Willingness to take a stand on important issues.
- Empathy: Shows compassion and ensures a safe and respectful environment.
Core Competencies:
- Teamwork: Promotes effective collaboration within and across units.
- Delivering results: Produces and delivers quality results in a timely manner.
- Managing and sharing knowledge: Continuously seeks to learn and share knowledge.
- Accountability: Takes ownership for achieving the Organization’s priorities.
- Communication: Encourages and contributes to clear and open communication.
Managerial Competencies:
- Leadership: Provides direction, leads by example, and assists others in developing their leadership potential.
- Empowering others: Creates an enabling environment for staff to contribute and develop.
- Building Trust: Promotes shared values and creates an atmosphere of trust.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals.
- Humility: Leads with humility and acknowledges own shortcomings.
How to Apply
All interested applicants may send their applications to klarecruitment@iom.int with the subject line: First Name - Reference Number - Position Title: i.e. John - VN/UG/021/2024 - Senior Project Assistant (Diaspora Engagement) - G6.
Applicants are required to fill in the recruitment questionnaire using the link: Pre-Screening Form.
Applications from qualified female candidates are especially encouraged.
Only short-listed candidates will be invited for an interview.
About International Organization for Migration (IOM)
Industry: NGO
Location: Kampala, Uganda
Established in 1951, IOM is a Related Organization of the United Nations, working closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration. IOM provides services and advice to governments and migrants and is committed to a diverse and inclusive environment.
