Food and Cash Assistance Officer World Vision Uganda

The Cash/Food Assistance Program Manager oversees cash and food distribution, ensuring compliance with standards and efficient field operations. Responsibilities include budget management, stakeholder coordination, and providing technical oversight. The role involves developing monitoring plans, managing field operations, reviewing reports, strengthening market functionality, and ensuring accurate commodity reporting. Additionally, the manager will lead staff training and capacity building, ensuring effective project implementation and sustainable community impact.

Key Responsibilities:

Cash/food Assistance Programming
• Provide management supervision and oversight for the cash/cash/food Assistance program at the district level.

Manage and track cash and cash/food Assistance programming budget and assets at the district/settlement level.

Collaborate and coordinate with other WV departments and technical staff in areas of Cash/cash/food programming research, impact learning, innovative programming, and partnerships as well as the dissemination of major cash/food programming issues, new ideas and trends, advocacy and the optimization of cash/food programming for both relief and development need in the district.
• Develop a monitoring plan for all cash/cash/food Assistance and complementary activities (Warehouse and cash) in the district and ensure that regular and rigorous monitoring takes place during implementation. Track major trends and findings and take action to ensure project objectives are accomplished.
• Assist in the recruitment of staff that have the required knowledge, skill,s and abilities to meet WV cash/cash/food Assistance programming standards.

Supervision of field operation
• Provide technical oversight through periodic visits to monitor and review all aspects of the cash/food programming and systems as well as to provide appropriate feedback and recommendations to the CBT Officer, Protection Assistants, Security Assistants, Field Coordinators, and Field Monitors.
• Ensure proper management of the entire process of distribution planning, cash/food dispatch from the warehouse to the FDP, receipt of cash/food at the FDP, distribution, returns, and accounting of losses.
• Ensure distribution staff have adequate distribution Assistance to enable them to perform their work effectively.
• Conduct un-scheduled and scheduled field visits to observe distribution and check compliance with set standards. 50% time allocated for field visits per month.
• Conduct on-the-spot training to correct any anomalies detected.
• During the field visit talk to beneficiaries and community leaders to get their opinion regarding project implementation.

Review of field documents and reports
• Ensure that proper cash/food handling and accountability systems are in place including the maintenance of all required records and documentation and installation and operation of CTS at the district level.
• Ensure that CTS is installed and is operational at the district level.
• Put in place proper systems and schedules for review of documents and reports to ensure compliance with World Vision and donor standards and guidelines.
• Review CSR, RSR & LSR and ensure they tally with distribution reports generated from the FDPs.
• Ensure beneficiary distribution list tally with all supporting documentation (Field Monitor Report, Waybill, TIR, Unloading tally sheet, DCVR & Certificate of Cash/Food Receipt and Distribution).
• Ensure all losses (warehouse, transit & distribution) and excess have been properly accounted for in the waybill and reported accordingly.
• Ensure all commodities returned to the store are accompanied by a Return to store waybill.
• Ensure the quantity shown as received on the waybill & tally sheet agrees with the actual physical count at the FDP.

Retail Market Development
• Strengthen functionality of markets to ensure CBT beneficiaries and other consumers get sufficient value for money when purchasing a variety of nutritious foods in their marketplaces through;
• Identify supply chain gaps and opportunities
• Support the establishment of direct linkages between retailer’s groups, wholesalers and suppliers
• Introduce collective buying and strengthen market networks
• Ensure price monitoring.

Commodity Reporting
• Ensure timely and accurate reports including CSRs, RSRs, LSRs, narrative, etc, which reflect the true picture of the cash/food Assistance projects in the district, are prepared and submitted to the HIRO-Coordinator and Cash/food Assistance Manager as per the agreed timelines.

• Ensure all reports to the donor (Weekly, monthly, quarterly, and EoP) are submitted on time
• Ensure FAIRO generates accurate CTS reports (CSR, RSR, LSR, Donor Receipt tally, Distribution Summary, RTS Summary, and ration reasonability test) as per the agreed timeline.
• Prepare monthly and quarterly narrative reports as per the agreed schedule with SOs and donors.
• Ensure that reports capture all the major activities during the reporting period, including challenges encountered and actions taken to resolve them.

Staff management and capacity building.
• Develop and implement a staff capacity building plan in areas of commodity management, cash/food/Cash distribution, and nutrition and hygiene, gender & protection, SBCC sensitization to meet established standards through on-the-job training, workshops, conferences, and any other appropriate methods.
• Identify other training needs during the appraisal process and liaise with the Senior Cash/food Assistance Officer and HR to see how this could be undertaken.
• Implement staff performance management strategy.

Coordination and networking
• Organize staff meetings to discuss project implementation as well as challenges and success.
• Participate in monthly management meetings.
Participate in Partner coordination meetings with donors and other stakeholders. (UNHCR, OPM, WFP, and other Partners)