Company: Marie Stopes Uganda (MSUG)
Deadline: 30/07/2024
About the Company
Marie Stopes Uganda (MSUG) is affiliated with MSI Reproductive Choices and is registered in Uganda as a local Non-Governmental Organization (NGO). Since launching in 1993, MSUG has grown to become one of Uganda’s largest sexual and reproductive healthcare providers. The organization offers a wide range of high-quality, affordable, client-centered services, adapted to fit the different contexts of each region, aiming to build sustainable platforms for lasting impact on the health outcomes of Ugandans.
Job Description
Position: Human Resource and Administration Manager
Employment Type: Full-time
Reporting to: Director HR and Admin
Key Duties and Responsibilities:
HR Compliance Administration:
- Negotiate, process, review, and monitor employment contracts for MS staff.
- Oversee performance management and ensure adherence to HR policies and procedures.
- Provide coaching and mentoring on HR practices.
- Ensure compliance with local labor laws and MS policies.
- Conduct annual compensation and benefits surveys and reviews.
Recruitment and Staff Retention:
- Support line managers in recruitment processes, including job advertisement and interview arrangements.
- Coordinate locum/temporary staff recruitments.
- Ensure adherence to MS induction policies and prompt recruitment services.
Employee Labour Relations:
- Manage grievance and disciplinary issues.
- Address staff concerns related to remuneration, entitlements, and welfare.
- Provide recommendations and counseling on labor relations issues.
Management of HR Records & Training:
- Implement MS’s learning and development strategy.
- Maintain staff records and statistics.
- Develop and manage the training calendar in coordination with the Head People & Culture.
Policies and Procedures:
- Conduct Organizational Development (OD) Analysis and revise organizational structure as needed.
- Develop and implement HR systems, policies, and procedures.
- Regularly assess and update HR-related policies and procedures.
Training and Development:
- Conduct training needs assessments and develop appropriate training programs.
- Identify and organize suitable training courses for staff.
Performance Management:
- Prepare and send HR performance reports.
- Design and implement an output-based Performance Management System.
Recruitment, Promotion, and Transfer:
- Lead the recruitment, promotion, and transfer processes.
- Provide legal and administrative HR advice and support to senior managers.
Change Management:
- Act as a Change Agent, proposing innovative changes and improvements.
- Manage HR-related risks, including conflict resolution and fraud mitigation.
Planning:
- Ensure HR risk sections on registers are agreed upon, auctioned, and monitored.
- Implement and review the fraud mitigation policy regularly.
- Train staff on whistleblowing and other policies requiring refresher training.
Response:
- Implement a Zero-tolerance Fraud Policy and conduct annual ethics training.
- Conduct prompt and thorough investigations of employee complaints.
- Provide mediation support and collate whistleblowing reports.
Learning:
- Conclude all serious incidents with a report and noted learning.
Supervisory Role:
- Mentor and coach the HR team to high performance.
- Conduct performance reviews for line reports.
Qualifications, Skills, and Experience
- Education: Minimum of a University Degree in HR or related field (Master’s or equivalent preferred).
- Professional Membership: Member of a recognized HR professional body.
- Experience: Three to five years in a similar field at a managerial level.
- Skills:
- Strong knowledge of global HR practices, employment law, compensation, talent management, change management, employee relations, and recruitment.
- Excellent interpersonal and communication skills.
- Strong management and leadership skills.
- Experience working in a multicultural environment.
- Ability to build effective working relationships at all levels.
- High discretion and integrity.
How to Apply
Interested candidates should send a cover letter, updated CV, and academic documents as one PDF. Please include the Job Title as the subject and send the email to jobs@mariestopes.or.ug.
Location: Kampala, Uganda
Industry: NGO
Organization: Marie Stopes Uganda
Marie Stopes Uganda has been a key player in providing sexual and reproductive healthcare services since 1993. As one of Uganda’s largest healthcare providers, MSUG is committed to offering high-quality, affordable, and client-centered services across the country.
