Job Title: Senior Officer Procurement
Organisation: Uganda Communications Commission (UCC)
Duty Station: Bugolobi, Kampala, Uganda
Reports to: Manager Procurement
About Organisation:
The Uganda Communications Commission (UCC) is a statutory body established under the Communications Act 2013 to regulate Telecommunications, Broadcasting and Postal sub-sectors. In carrying out its mandate and mission of driving the development of a robust communications sector in the country.
Job Summary: The Senior Officer Procurement will execute the Commission procurement plan and processes for acquiring goods, services, and works in alignment with the approved financial budget, PPDA procurement framework, and specific requirements of Funding Agencies.
Key Duties and Responsibilities:
- Implement frameworks for procurement and disposal methods, prepare and draft bidding documents for procurement of goods, works and services as per established guidelines.
- Prepare documents to support the functioning of the evaluation teams and contracts committee in line with the PPDA Practice, maintain a PDU notice board, and ensure the due publication of all notices.
- Conduct the bidding processes for goods, works and services with particular reference to choice of media, advertising and bidding periods, receipt of bids, and bid opening requirements and provide technical guidance in bid evaluation and selection process to ensure evaluation is following established guidelines.
- Maintain procurement records and ensure completeness of all completed procurement files. Accordingly, input procurement information into the GPP and ensure it captures all mandatory information for every procurement carried out.
- Work closely with user departments to support contract management as per PPDA regulations.
- Prepare timely and accurate monthly reports and other reports for UCC management and PPDA, following UCC reporting guidelines and PPDA regulations, and ensure a sound records trail in PDU.
- Supervise staff, review their work for completeness, and ensure that procurement cycle activities are implemented as per the procurement plan and in adherence to established procurement guidelines for executing procurement activities.
- Manage the performance and development of subordinate staff in line with the Commission Human Resources Policy and Procedures Manual.
- Maintain flexibility to accommodate any other duties that may be assigned by the supervisor from time to time.
Key Performance Indicators
- Procurement and Disposal cycle activities are completed on established timelines.
- Procurements are completed within budget.
- Adherence to contract terms and conditions.
- Identification and mitigation of procurement-related risks.
- Planned procurements are completed.
Qualifications, Skills and Experience:
- Master’s degree in business studies, Procurement, and Supply Chain Management or related field.
- Bachelor’s degree in Procurement, and Supply Chain Management or related field.
- Membership of a relevant professional body.
- Working Experience: Minimum of four (4) years’ experience in corporate communications in a regulatory environment.
Skills, Knowledge and Abilities
Technical
- Proficiency in PPDA Act and regulations
- Strong analytical and presentation skills
- Effective negotiation skills
- Stakeholders’ management and engagement
- Utilisation of ICTs and digital ERPs for procurement processes
Behavioural
- Excellent communication and interpersonal skills
- Commitment to integrity and ethical conduct
How to Apply:
All candidates should complete the online application form and upload their CV, cover letter and relevant certificates at the link below. The CV must include 3 referees including their email address and telephone number.
Deadline: 22nd July 2024 by 5:00pm
Note: Only shortlisted candidates will be contacted. UCC is an Equal Opportunity Employer. Any form of canvassing will lead to automatic disqualification.
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