Assistant Manager Legal and Board Affairs – Uganda Airlines

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Job Title: Assistant Manager Legal and Board Affairs

Location: Entebbe, Uganda

Company: Uganda Airlines

Deadline: 16/07/2024

Job Type: Contract

About Us: Uganda Airlines is Uganda’s flagship national passenger and cargo carrier. We provide scheduled air transportation in East Africa and near international markets. The airline plans to expand its network to Southern Africa, Europe, the Middle East, and the Far East.

Job Description: This role provides comprehensive support to the Board of Directors and senior management. You’ll ensure effective communication, manage legal matters, and oversee adherence to corporate governance principles. Responsibilities include drafting Board materials, coordinating meetings, and maintaining legal compliance.

Key Responsibilities:

Board and Committee Role:

• Support the Manager Board Affairs in managing all Board and Shareholder matters and secretarial services.
• Ensure that all Board packs and supporting documentation are formatted, printed, and filed promptly. Assist with the effective distribution and collation of Board and Committee meeting packs to executive committee members.
• Assist with reviewing and formatting Board and Committee minutes and the action matrixes arising therefrom.
• Follow up with Management on actions arising from all board and shareholder meetings and ensure they are implemented.
• Ensure that any Board and committee decisions are properly recorded in the Board resolution tracker.
• Ensure information to be disseminated to the Directors is correct and in an easily understandable format. Confirm logistics for the Board and other Committees and arrange facilities.
• Ensure good corporate governance principles are adhered to.
• Ensure the company and its subsidiaries adhere to corporate governance requirements.
• Maintain proper custody of the Company’s legal documents.
• Respond to inquiries from the Board Chair and the Directors concerning governance and company secretarial work.
• Ensure directors are aware of their duties, responsibilities, and powers.
• Keep up-to-date with new developments in internationally accepted Corporate Governance practices.
• Implement the Corporate Governance Code.
• Extract, prepare, and file Board and Shareholder resolutions and other company forms.
• Prepare questionnaires and documentation for Board evaluations.
• Identify and implement relevant induction programmes for the Board.

Court Proceedings:

• Initiate legal proceedings on behalf of UR and represent the company in the Courts of law/tribunals and arbitral proceedings.
• Prepare pleadings and other court documents and manage all court processes on behalf of UNACL.
• Prepare legal briefs and reports for management on court and arbitration matters and advise management on mitigation measures.
• Liaise with external counsel on any court case handled by external counsel on behalf of the Company and keep the Company Secretary updated.

Contract Development and Management:

• Act as the committee secretary to the Contracts Committee and advise the Committee on all related Procurement and disposal laws and other laws.
• Guide on contract matters to Project Managers or other operational staff, including training to new Project Managers and other employees in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with company policies.
• Draft, review, and negotiate contracts and agreements on behalf of UNACL to ensure the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through the completion of the negotiation process and/or contract execution.

Policies Development:

• Ensure that UNACL’s internal policies and procedures are appropriately implemented by UNACL and its partners.
• Participate in defining and drafting legal, regulatory, and internal policies.
• Develop, manage, and review company policies and manuals in liaison with other departments and stakeholders.
• Recommend changes to company policies and procedures in response to changes in regulations, laws, and best legal practices.

Render Advisory Services:

• Provide reports regularly and as requested to keep the Board and management informed of compliance with good Corporate governance principles.
• Initiate policy development, draft, amend, and review policies to enable the Board to execute its oversight role effectively.
• Draft other policies in line with statutory and regulatory requirements.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Identify relevant training for the Board, prepare a training schedule, and maintain a log of all completed training.
• Follow up on decisions required from external regulators and advisers.
• Prepare legal opinions as required by UR and its subsidiaries.
• Assist the Company Secretary in preparing memos, correspondences, and processing Board sitting allowances and other payments.

Legal Regulatory and Compliance Role:

• Assist the Company Secretary in ensuring compliance with local statutory and regulatory requirements as per the Companies Act.
• Ensure compliance with existing Board directives, policies, and procedures.
• Maintain statutory records and registers.
• Support initiatives and processes to create awareness across the UR business on legal, regulatory, and internal policy compliance requirements.
• Prepare Annual reports and statutory returns applicable within the function.

Team Management:

• Develop and mentor staff, providing input into their training and development.
• Lead and coach through example, building the appropriate culture and values.
• Manage the performance of staff under his/her unit and foster staff capacity building and career development.

Person Specifications:

Academic Qualifications:

• Bachelor’s degree in Law (LLB) and possession of a valid practicing certificate.
• Postgraduate Diploma in Legal Practice.
• Master’s or qualification in Aviation law or Corporate/Commercial Law/Management (an added advantage).
• ICSA qualified.

Experience:

• Enrolled advocate with a valid practicing license.
• At least 8 years of experience in a busy corporate entity of high repute.
• Experience dealing with Board matters and providing advisory services in a large corporate entity.
• Minute taking experience.
• Experience with complex transactions in a large corporate entity.
• Experience in regulatory, legal, and contractual compliance aspects of complex transactions in a large corporate entity.

Special Skills and Attributes:

• Excellent analytical, research, and drafting skills.
• Excellent judgment and ability to anticipate legal issues or risks.
• High level of integrity, proven track record of outstanding performance, and ability to work under pressure as part of a team.
• Strong interpersonal skills.
• Excellent oral and written communication skills.

How to Apply: CLICK HERE TO APPLY

Industry: Legal
Location: Entebbe, Uganda