HR and Administration Officer Octagon Uganda

The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries. This role involves handling recruitment, employee relations, performance management, benefits administration, and ensuring smooth office operations.

Key Responsibilities:
1. Human Resources Management:
• Manage the recruitment process, including job postings, candidate screening, interviewing, and onboarding for the Ugandan subsidiaries.
• Maintain accurate and up-to-date employee records in the HR management system.
• Administer employee benefits programs and handle inquiries related to benefits and compensation.
• Coordinate performance appraisal processes and assist in the development of performance improvement plans.
• Handle employee relations issues, including conflict resolution, disciplinary actions, and grievances.
• Ensure compliance with Ugandan labor laws and regulations.
2. Training and Development:
• Identify training needs and coordinate employee training and development programs.
• Organize orientation sessions for new hires and ongoing training for existing employees.
• Maintain training records and evaluate the effectiveness of training programs.
3. Administrative Functions:
• Oversee office operations in Uganda and ensure a well-organized and efficient working environment.
• Manage office supplies and equipment, including inventory control and procurement.
• Coordinate travel arrangements and accommodations for staff as needed.
• Handle correspondence, reports, and other documentation.

• Assist in organizing company events and meetings.
4. Payroll Administration:
• Process payroll and ensure timely and accurate payment of salaries and benefits.
• Maintain payroll records and handle related inquiries from employees.
• Ensure compliance with statutory payroll requirements and regulations.
5. Policy Development and Implementation:
• Assist in developing and updating HR policies and procedures.
• Ensure employees are informed of and adhere to company policies and procedures.
• Monitor and implement changes in labor laws and regulations as required.
6. Health and Safety:
• Oversee workplace health and safety practices and ensure compliance with safety regulations.
• Conduct safety training and drills and manage the workplace emergency response plan.

Qualifications:
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR and administrative roles, preferably in Uganda.
• Strong understanding of HR practices, labor laws, and regulations in Uganda.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to handle sensitive and confidential information with discretion.