Job Title: Medical Records Assistant (Fresher Jobs)
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Adjumani, Uganda
About Organisation:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Medical Records Assistant is in charge of the collection, validating, entry of data in the respective data bases and maintaining an updated secure filling records system for easy access as well as generating periodic reports. Responsible for collection, validating, entry of data in the respective data bases and maintaining an updated secure filling records system for easy access as well as generating periodic reports
Key Duties and Responsibilities:
- Track patients’ files especially ones without clinic exercise books and retrieve any information required by the key stakeholders in line with data management guidelines
- Generate a monthly report for all patient’s clinic attendances, unscheduled, scheduled, new patients in line with MoH data management guide lines
- Receive and register newly referred/ linked patients on every clinic day, assign each a distinctive clinic number, and updating appointments in line with clinic flow guidelines and in line with MoH data management guide lines
- Record post patients’ data from their files into the facility’s electronic data base (Uganda EMR) on a daily basis in line with MoH data management guide lines
- Collect, clean and routinely validate (weekly, monthly, quarterly and annually) data/information in health facility and from community level in line with IDI and MoH data management guide lines
- Provide necessary data tools to all health facility staff and provide technical support in data documentation in line with MoH data management guide lines
- Develop and submit periodic reports to key stakeholders and give timely feedback to the health facility staff in line with IDI and MoH reporting guidelines
- Develop & maintain proper filing, storage and retrieval systems of patients’ medical records in the health facility in line with MoH data management guide lines
- Periodically disseminate the updated health facility ‘Performance Monitoring Plan (PMP)’ and quality improvement indicators to track the performance of health facility in line with MoH data management guide lines
- Any other duties as assigned by the supervisor
Qualifications, Skills and Experience:
- Applicant should be; A diploma in Computer Science, Information Management and Data Management
- Prior work experience in a busy HIV/AIDS setting is an added advantage
- 1-2 years of related experience
- Willingness to work and live in rural areas is required
How to Apply:
All interested candidates should apply online at the link below.
Deadline: 7th July 2024
NB: Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted for interviews.
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