Consultancy Title: TOR for the Drilling and Construction of Four Deep Boreholes in Kikuube, Masindi, and Buliisa Districts, Western Uganda
Organisation: The Jane Goodall Institute (JGI) in Uganda
Project Name: Gender-Responsive Economic Enhancement & Natural Ecosystems Resilience (GREENER) Project.
Duty Station: Masindi, and Buliisa, Uganda
The Jane Goodall Institute (JGI) is initiating the “GREENER” project to enhance social and ecological resilience in Uganda’s Albertine Rift region. As part of this comprehensive initiative, four deep boreholes will be drilled and constructed in Kikuube, Masindi, and Buliisa districts. These boreholes aim to provide sustainable water sources to water-stressed communities, thereby mitigating climate-induced water stresses, particularly affecting women.
The project locations are as follows:
- Kikuube District: One borehole at the JGI Permaculture Center in Kiziranfumbi Sub County (solar powered borehole/production well).
- Masindi District: One borehole in either Kabango or Nyabyeya parishes, as determined by the Masindi district local government water department office.
- Buliisa District: Two boreholes in Kihungya Sub County or Biiso Sub County, as determined by the Buliisa District local government water department office.
Three boreholes will be equipped with hand pumps, while the Permaculture Centre borehole will be solar powered with reserve tanks.
Objective: These ToRs aim to outline the scope of work, roles, and responsibilities for the drilling contractor tasked with the siting, supervision, drilling, and construction of the four deep boreholes. The contractor must ensure that all boreholes are constructed according to the technical specifications and standards set by the Ministry of Water and Environment Uganda and in alignment with the objectives of the GREENER project.
Scope of Work
The contractor will be responsible for the following activities:
- Securing extraction permits from Ministry of Water and Environment.
- Mobilization of drilling equipment and personnel
- Drilling of boreholes
- Well development and test pumping
- Construction and installation of borehole infrastructure (casing, screens, hand pumps, and solar powered pump with reserve tanks for the permaculture center)
- Water quality testing
- Site restoration and handover
Tasks and responsibilities
Securing of extraction permits
- The consultant shall secure all extraction permits from the Ministry of Water and Environment
Mobilization
- Mobilize all necessary drilling equipment, materials, and personnel to the designated sites.
- Ensure all equipment is in good working condition and suitable for the site conditions.
Drilling of Boreholes
- Conduct drilling operations at each designated site to the required depth and diameter.
- Utilize appropriate drilling techniques to ensure minimal environmental impact and optimal borehole performance.
- Maintain accurate drilling logs, including details of geological formations encountered and water strikes.
Well Development and Test Pumping
- Develop the boreholes to remove drilling fluids, debris, and fine materials.
- Conduct step-drawdown and constant-rate test pumping to determine each borehole’s yield and drawdown characteristics.
- Record all test pumping data accurately.
Borehole Construction and Installation
- Install casings and screens to prevent borehole collapse and sediment entry.
- For hand pump boreholes, install suitable hand pumps that meet community needs and technical standards.
- For the solar powered borehole at the Permaculture Center, install a solar powered pump and reserve tanks to ensure a reliable water supply.
Water quality testing
- Collect water samples from each borehole and conduct comprehensive water quality testing.
- Ensure that water quality meets the national drinking water standards of the Ministry of Water and Environment Uganda.
- Document and report all water quality test results.
Site restoration and handover
- Restore each drilling site to its original condition or better, ensuring no environmental degradation.
- Hand over the completed boreholes to the communities and local government authorities, providing all necessary documentation and training on borehole maintenance.
Deliverables
The contractor is expected to deliver the following:
- Extraction permits from the Ministry of Water and Environment
- Drilling Logs: Detailed logs of drilling operations, including geological formations and water strikes for each borehole.
- Test Pumping Reports: Reports summarising the results of test pumping, including yield and drawdown data for each borehole.
- Water Quality Reports: Analysis reports of water quality for each borehole.
- Completion Reports: Final reports on the completion of each borehole, including construction details, materials used, and installation of pumps.
- Final Project Report: A comprehensive report covering all activities, data, and borehole drilling and construction process outcomes.
Duration and schedule: The entire drilling and construction process is expected to last one (1) month from the start of mobilization to the handover of the completed boreholes. The proposed schedule is as follows:
Week 1: Securing of extraction permits, mobilization of equipment and personnel, initiation of drilling operations.
Week 2-3: Drilling, well development, and test pumping.
Week 4: Installation of hand pumps (at three sites) and solar powered pump and water tanks (at the permaculture centre) and water quality testing, site restoration, and handover.
The drilling and construction is expected to start following the hydrogeological survey of the proposed sites and complete by July 31st 2024.
Project management, organization and manpower allocation
The contractor must submit the following schedules:
- Project Organization
- Personnel Schedule (Bar Chart)
- Activities Schedule (Work Breakdown Structure Bar Chart)
The Project Organization must display clearly the lines of authority and responsibility, communications and co-ordination, as well as a description of the qualifications and experience of the key personnel in context of the Project duties and their anticipated tasks and man days in the Project. The Consultant is committed to deploy the key personnel included in his Technical Proposal. Such key staff may only be replaced only with the written approval of the Client.
The work plan must perform the following critical functions:
- Identify and define the work to be done
- Identify who is responsible for this work
- Form the basis for the integration of the works to be done, the organization and the planning and control system.
Company establishment
This shall include:
- Name of Company
- Names and qualifications of Directors
- Registered Office (Physical and postal address, telephone, fax, e-mail, Company
- Company Principals (Shareholders; directors)
- Legal Status (Joint Venture; partnership; limited liability company)
- Income tax clearance certificate for the current year (copy), TIN number, and VAT registration number.
- Certificate of registration (copy)
- Certificate of Incorporation (copy)
- Powers of Attorney of the person authorized to sign the Bid
- Any other relevant information requested by the Client.
- UNABSCEC Certificate
Curriculum vitae.
The contractor should provide complete curriculum vitae (CV) of staff to be used on the Project including education details, background, and experience on similar projects, accomplishments, and other pertinent information. Each CV shall contain two traceable references.
Reporting and communication
The contractor will report to the JGI Program Manager and liaise closely with relevant project team members and stakeholders. Regular communication will be maintained through:
- Progress Meetings: Weekly meetings to discuss progress, challenges, and next steps.
- Email Updates: Regular email updates on key activities and milestones.
- Field Visits: Scheduled field visits by the project manager to inspect progress and provide guidance.
Compliance and standards
All activities must comply with the standards and guidelines provided in the Manual for Borehole Construction and Supervision by the Ministry of Water and Environment Uganda. This includes adherence to:
- Technical Standards: Ensuring all technical specifications are met.
- Environmental Regulations: Compliance with environmental protection regulations and EIAs.
- Health and Safety Regulations: Adherence to occupational health and safety standards to protect workers and communities.
Proposal Submission
Interested parties should submit a comprehensive proposal outlining their approach to the tasks in these Terms of Reference, including relevant experience and qualifications to yapiny@janegoodall.org by June 30th 2024.
Evaluation Criteria
The selection of the contractor will be based on the following criteria:
- Qualifications and Experience: Relevant qualifications and demonstrable experience in similar projects.
- Understanding of Project Requirements: Clear understanding of the project objectives, scope, and deliverables.
- Proposed Methodology and Work Plan: A detailed and feasible work plan and methodology.
- Cost-Effectiveness: Competitive pricing and cost-effectiveness of the proposal.
Jane Goodall Institute reserves the right to reject any or all proposals if they do not meet the project’s requirements or expectations.
Contact Information: For further inquiries or clarification please contact yapiny@janegoodall.org.
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