Job Title: Monitoring and Evaluation Officer
Organisation: Food for the Hungry (FH/U)
Duty Station: Lamwo, Uganda
Reports to: Program Director
About US:
Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia, Latin America and Africa with support offices in the UK, Canada, Switzerland, Sweden, United States of America and Japan. FH’s primary goal is to end all forms of poverty World-wide. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kole, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.
Job Summary: The role of the Monitoring and Evaluation Officer is to support and ensure effective monitoring, verification, and evaluation of the Food for the Hungry Nutrition Project. The Monitoring and Evaluation Officer will ensure learning is analyzed, documented, and shared. The post holder will liaise closely with the partners who have established the overall monitoring, verification, and evaluation framework.
Key Duties and Responsibilities:
Monitoring and Evaluation system.
- Support the implementation and ongoing development of Monitoring, Evaluation, and Learning (MEAL) processes and systems to collect output and outcome-level data.
- Guide and coordinate the review of the project log frame during project design.
- Design data collection instruments used for monitoring, reporting, and evaluation according to agreed guidelines.
- Ensure all monitoring, evaluation, and research activities are conducted in line with Food for the Hungry’s child protection and ethical principles, and consistently promote downwards accountability to beneficiaries.
- Conduct quality spot checks on project sites to evaluate adherence to project standards and visually verify information reported through the normal reporting systems
- Conduct project indicator mapping and develop standard process monitoring tools to track and report project progress.
- Track project performance indicators through activity progress monitoring and provide periodic feedback to project implementation teams during internal reviews
- Conduct regular field visits to monitor the implementation of activities and ensure that MEAL tools and protocols are being followed effectively by identifying breakdowns and areas that require clarifications and improvement,
- Support in developing MEAL plans such as project MEAL plan, tools, survey, design, methodology, and data analysis as requirements for project monitoring and evaluation.
Data Collection and Analysis
- Coordinate data collection teams and provide the necessary training and coaching for the successful implementation of data collection exercises
- Consolidate and analyze project data provide comprehensive reports of data collection exercises and compile project monitoring information to inform practice and produce, Reports and other documentation for different stakeholder/audience groups.
- In liaison with the Project Coordinator, interpret results and make recommendations for decision-making.
- Ensure all M&E and learning activities uphold a commitment to gender equality, age sensitivity, and the inclusion of marginalized groups,
- Conduct and compile qualitative and quantitative data collection including baselines, mid and Endline surveys, KAP, PDM, WFH, Nutrition assessments, reviews, and QIVC (Quality Improvement Verification Checklist)
- Ensure the health facilities are using the HMIS data collection tools and reports are entered in the DHIS2.
Program Monitoring and Report Writing
- Coordinate the preparation of all project reports. Guide staff in preparing their progress reports by approved donor reporting formats and ensure timely submission of monthly, quarterly, semi-annual, and annual reports.
- Ensure Routine Monitoring Reporting (RMR) actions and ensure templates are appropriately used and Standard Operating Procedures are followed.
- Ensure project M&E indicators meet the reporting requirements.
- Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.
- Monitor and evaluate progress towards annual work plans, expected outputs, and project indicators.
- Prepare communication items with useful information on project statistics and other useful documents necessary such as beneficiary database, and fact sheets.
- Prepare proper archive for electronic and hard copy documentation from project monitoring and implementation, beneficiaries lists, distribution lists, training reports, survey reports, monthly progress reports, etc
- To identify beneficiaries to follow up and document success stories or case studies and shall lead visitors or donors during field visits to showcase the outcome and the impact of the project in the community.
- Take a lead and will be responsible for data entry, cleaning analysis, and reporting of the projects promptly.
Personnel Management
- Supervise MEAL Assistant through capacity building, and mentorships on in-house specialized training.
- Train project staff and teams in the use of M&E and other donor tools required for their roles.
- Support FH Uganda staff in the strategic use of data and information to improve the implementation of projects.
- Design and facilitate M&E training workshops with relevant staff to strengthen potential skill gaps in Programme implementation.
- Ensure the data clerk understands the feedback mechanism and adheres to reporting the feedback from beneficiaries.
- Recruit enumerators, train and supervise data collection exercises, and ensure daily quality checks for survey assessment
Program Support
- Participate in Monitoring and Evaluation activities/meetings within and outside the project area that will help improve the Monitoring and Evaluation framework of FH Uganda and project implementation.
- Participate and contribute to MEAL project performance review meetings
- (quarterly, monthly and annual)
- 0 Assist the Project Coordinator with decision-making on resource allocation based on project priorities and performance
- To work collaboratively with other departments and be a supportive and effective team member.
- Perform other duties assigned by the Project Coordinator and M&E Specialist regarding Monitoring and Evaluation.
- Work regularly in coordination with the area program manager and project coordinator to check and support progress on the implementation of the MEAL activities
- Take the lead in coordinating, compiling, and documenting stakeholder concerns, feedback, and responses through established mechanisms as stipulated in the organization’s standard procedures.
Coordination and collaboration.
- Ensure quarterly stakeholders’ joint monitoring is conducted in line with the project implementation.
- Participate in coordination meetings and provide the output and the outcome of the project implementation,
- Ensure that the Co-partner has data collection tools and that DNCCs are formed and they are functional.
- Participate in the district performance meeting and other implementing partners.
Key Deliverables
- Effective contribution to the development of project M&E and learning system
- Timely coordination of inputs required from partners towards quality reports and other program documentation.
- Effective coordination and administration of Programme planning and learning meetings.
Qualifications, Skills and Experience:
- A Bachelor’s degree in Statistics, Economics, Social science, and development studies with specific Postgraduate training in design monitoring and Evaluation from a Recognized institution is a Must.
- Excellent interpersonal and communication skills
- A good command of both written and spoken English
- Patient and of a pleasant character
- Able to capacity-build and develop others
- Ability to mobilize different audiences
- Ability to ride a motorcycle
- Passionate about fulfilling FH’s mission of demonstrating the love of Christ to people affected by disaster, conflict, and poverty.
- Develops and maintains good working relationships with colleagues
- Effectively and efficiently manages all resources entrusted to him/her for work purposes
- Maintains an attitude and behavior by FH values and principles
NB: FHU is an equal opportunity employer.
How to Apply:
All suitably qualified candidates are encouraged to apply by Clearly stating the position applied for in the Subject line and submitting only electronic copies in one pdf file not more than 25MB of an application letter, a detailed CV, contact telephone numbers, copies of relevant testimonials/certificates, names/contact details of three referees, addressed to:
The Human Resources Manager, Food for the Hungry Uganda Email: recruitment-fhuganda@fh.org
Deadline: 11th June, 2024.
Consider your application unsuccessful if you don’t hear from us by 30th June 2024.
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