Compensation and Benefits Officer World Vision

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:
PURPOSE OF POSITION
To effectively administer the World Vision Uganda compensation and benefit programs and plans in line with the World Vision Total Rewards Philosophy and facilitate the understanding of these programs through on-going communication, policy, and process development

Major Activities
Staff compensation and benefits
• Lead in implementation of competitive Compensation & Benefits plans and applicable policies, systems and procedures in line with World Vision international and statutory requirements.
• Provide a timely, professional and accurate advisory service to People and Culture team in implementation of World Vision benefit plans
Provide guidance to queries and specialist advice to staff and managers in administering all WVU benefits as per policy/structures. Provide specialist advice on Compensation & Benefits queries and provide advice to managers and employees regarding WV compensation and benefits
Under the guidance of the P&C Director, regularly carry out market research and compile remuneration and benefit reports, including preparation, analysis and interpretation of Compensation & Benefits data and trends and develop appropriate recommendations for management action.
Coordinate and lead the annual salary review and performance-based pay increase processes.
Pay Structure and Payroll
• Prepare and ensure timely and accurate running of payroll and disbursement of pay advice to staff etc. in accordance to applicable guidelines and policies.
• Responsible for managing statutory and compliance deductions, in accordance to applicable guidelines and policies.
Maintain proper payroll related documents and reports as per policy and for audit and compliance.
• Provident Fund Management
• Member Registration and Benefits Administration
• Oversee the registration of members World Vision Uganda Staff Provident Fund in accordance with established guidelines.
• Ensure the maintenance of appropriate membership records.
• Ensure contributions are made, and the supporting schedules are submitted to the Scheme and reconciled by the Administrator timely.
• Process payment applications for retirement benefits and any other claims in accordance with the law and scheme rules & regulations.
• Customer Service: Responding to members/ stakeholders of the scheme and advising Staff on retirement benefits.
• Member data maintenance, Documentation and Compliance
• Manage the Scheme’s activities and programs in compliance with the Trust Deed, Scheme Rules, and statutory and regulatory requirements.
• Submit statutory reports/information to the Uganda Retirement Benefits Regulatory Authority and Uganda Revenue Authority as required.
• Facilitating payments from scheme
• Avail the required data of the Scheme to the other service providers appointed by The Trustees to enable the preparation of the statutory returns to the Authority;
• Ensuring that discharge forms for payment and approvals are done from the scheme following due process.
• Ensure that verification and facilitation of timely payment of service providers’ fees, trustee remunerations, consultancy fees and withdrawal/retirement benefits payment.
• Meetings and Reports
• Receive the reports from the Fund Managers, Custodian, and Administrator, and ensure that the reports are analyzed and comply with the established criteria.
• Ensure that all quarterly reports are prepared and dispatched to Trustees in good time
• Issuing notices for board meetings, attending, taking minutes and follow up on action items
• Assisting Board of Trustees in the arrangement for AGM
Staff Terminal Benefits
• Manage timely payment of terminal benefits to staff as per guidelines.
• In collaboration with the P&C Business partners, follow up and ensure timely handover and payment of benefits for all exited staff.
Reporting and document management
• Compile and submit monthly report on benefits to supervisor within the set standards and timelines.
• Compile annual reports for salary alignments, performance-based pay, etc.
• Ensure accurate document management in compliance to internal and audit requirements.

KNOWLEDGE, SKILLS AND ABILITIES
• Degree in Social Sciences/humanities/Business Administration or Accounting. Post Graduate qualification in Human Resource Management desirable.
• At least 3 years’ experience managing staff benefits and payroll in a busy HR environment.
• Computer literate with strong numerical ability/excel skills. Familiarity with payroll soft wares desirable.
• Strong conceptual and Analytical skills with keen attention to detail
• Customer oriented focus
• Demonstrable integrity.

License, registration, or certification required to perform this position:
• Payroll and Benefits international certification

Complete Travel and/or Work Environment statements if applicable.
• ( work environment statement – to be added based on the context)
• The position requires ability and willingness to work under pressure at certain times.