Account Assistant Igongo Country Hotel and Cultural center

Account Assistant
Igongo Country Hotel and Cultural center offers luxurious accommodation, has the largest museum in Western Uganda, an eclipse monument, a modern health club, extensive conferencing facilities and expansive gardens. The Hotel wishes to recruit an Assistant Accountant.

JOB PURPOSE
The Accountant shall assist the Finance Manager by maintaining records of all financial transactions, reconciling all ledgers, aggregating financial records and transactions into informative reports, interpreting the financial welbeing of the entity, complying with and escalating any material failures in internal controls, assisting in managing the preparatory process for external and internal financial reviews. The position holder also payments and related processes.

REPORTING TO: This position reports to the Finance Manager.

DUTIES AND RESPONSIBILITIES
• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
• Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
• Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
• Assist with financial and tax audits.
• Assist with preparing tax returns and corporate reporting requirements.
• Assist with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P& L responsibility.
• Assist with completing the year-end audit process.
• Review and approve all reconciliation and audit work papers.
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
• Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
• Reconciles bank statements.
• Prepare wire transfer confirmations for reimbursable invoices.
• Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
• Verify if credit card service charge is billed correctly for all credit card transactions.
• Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
• If any imbalance or difference found on the ledger, then co ordinate with the PMS team to resolving the same.
• Review the postings, payments, revenue and guest balance reports on a daily basis.
• Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software’s
• Maintains accounting databases by entering data into the accounting program.
• Assists with reimbursable invoicing.
• Set up new accounts in accordance with established credit policy.
• Assign unique AR number to new approved accounts on both PMS and Back office software.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment.
• Record General Ledger and City Ledger reconciliation.
• Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Any other job-related duties as and when assigned by the financial manager.

SKILLS
• Use of financial statements to track, interpretentity performance and support management decisions. Use of Sage accounting software.
• Proficiency in the use of the sage accounting application. Proficiency in the use of the Apex Plus and Apex Property management software applications.

COMPETENCIES
• Excellent business communication.
• Exhibit professionalism in compliance with the code of ethics and conduct.
• An understanding of purpose of the internal controls and how they apply to the roles that are his/her responsibility.

QUALIFICATIONS & EXPERIENCE
• A Bachelor’s degree in accounting.
• A part professional qualification is desirable.
• At least 4 years of finance accounting experience.