Job Title: Procurement Assistant
Number of Positions: 1
About Infectious Diseases Institute (IDI)
The Infectious Diseases Institute (IDI) stands as a beacon of hope in Uganda’s healthcare landscape, addressing the critical need for infectious disease prevention and care. Established in 2002 in Kampala, Uganda, by the Academic Alliance for AIDS Care and Prevention in Africa, IDI embodies a vision of eradicating the burden of infectious diseases across the continent. Founded by esteemed infectious diseases experts such as Dr. Merle A. Sande, Dr. Henry A. McKinnell, Jr., and Dr. Nelson K. Ssewankambo, IDI has evolved into a world-class center of excellence. With a steadfast commitment to research, treatment, and community engagement, IDI continues to make significant strides in advancing healthcare and combating infectious diseases in Uganda and beyond.
General Summary:
The Procurement Assistant will provide procurement support in all IDI procurement functions, including both local and international purchases. This covers a range of requirements from medical drugs, laboratory equipment and supplies, office supplies, IT-related requirements, renovations, and service agreements among others.
Key Responsibilities:
- Receive complete and approved requisitions from buying units.
- Prepare and issue Request for Quotations (RFQs) to vendors.
- Receive quotations and responses to Request for Proposals (RFPs) following the Institute’s policies and procedures.
- Prepare Purchase Orders for recommended suppliers/providers.
- Liaise with the finance team to follow up on vendor invoices to ensure timely payment.
- Maintain a safe and systematic storage of procurement documents and other relevant items.
- Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process.
- Carry out any other assignments as may be allocated by the supervisor.
Academic Qualification:
- Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, or any related field from a recognized institution.
Professional Qualification:
Specific Experience:
- A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization.
Person Specification:
- University degree in Procurement & Supply Chain Management, Business Administration, or any related field from a recognized institution.
- Enrollment for the professional qualification in a relevant supply chain management course with significant progress in the course, e.g., CIPS, shall be an added advantage.
- Minimum of three years’ experience in procurement and supply chain management in a busy reputable organization.
- Good interpersonal skills.
- Strong written and verbal communication skills.
- Ability to work in a busy environment.
This summary should provide a comprehensive understanding of the position and the qualifications required.