Job Title: Personal Secretary (5 Jobs)
Organisation: Ministry of Public Service
Duty Station: Kampala, Uganda
About US:
Ministry of Public Service (MoPS) is mandated to lead the continuous development of the Public Service of Uganda through the design and implementation of effective Policies, Systems, and Structures that provide for an effective and harmonised Public Service. We also ensure that the Public Service is supported by a motivated cadre that will deliver timely, cost effective public services which are affordable by the Government of Uganda and responsive to the needs of the citizens at all levels.
Key Duties and Responsibilities: The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
- In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
- Taking dictation, transcribing and presenting accurate and error free work.
- Attending to callers, either in person or on telephone;
- Ensuring timely responses to inquiries and correspondences to and from the Office;
- Receiving incoming mail and supervising the dispatch of outgoing mail;
- Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensuring that relevant documents for meetings and speeches are produced on time and properly organized;
- Drafting letters of routine nature;
- Ensuring cleanliness and orderliness of the office;
- Managing records in accordance with established security and records management procedures;
- Requisitioning and Managing office stationery and equipment;
- Supervising the Secretarial and support personnel for the office;
- Any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- Applicants should be Ugandans holding an Honours Bachelor’s Degree in Secretarial Studies (B.SES) or its equivalent from a recognized University/Institution.
- Applicants should have a minimum of three (3) years relevant working experience which should have been served at the level of Stenographer Secretary OR should be serving Officers duly confirmed who have attained higher qualifications in Secretarial field in Government.
Core Competencies:
- Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.
- Strategic Thinking, Negotiation Skills, Team Building, Conflict Management, Policy Development, Change Management, Research and Project Management Skills.
How to Apply:
Applications are invited from suitably qualified serving Public Officers in Ministries/Departments/Agencies and Local Governments dully appointed and confirmed by the Appointing National and Local Service Commissions to fill vacant posts.
Mandatory Instructions to Applicants: –
- Apply ON-LINE, Click Here
- Scan and submit relevant documents (‘O’ and A’ Level Result Slips and Certificates, Bachelor’s Degree and Post Graduate Transcripts and Certificates, Professional Documents, copies of letters of appointment, confirmation and promotion) on-line.
- Each attachment must not exceed a limit of 1MB and only portable documents format (PDF) is allowed.
- Print an Extract of PS Form 3 (2008) and obtain recommendation from the Responsible Officers. Scan the recommendation together with the rest of the documents and submit online.
Application Process
- Visit the website vacancies.psc.go.ug/ors
- Click on ‘register as a new user’ to create your account and complete your profile starting with the Bio data moving downwards
- If you already have an account, simply click on your right and update your profile
- Click a Job from the list of advertised jobs in the menu.
- View the Job Details and Click ‘Apply now’
- Review your application and SUBMIT.
- NB. Applicants are allowed to apply for only one post.
Please Note: –
- Only applications on-line will be considered.
- Only shortlisted candidates will be contacted.
- Shortlisted candidates shall be required to bring along with them, their original certificates of ‘O’ and ‘A’ Level, Transcripts and Certificates, letters of employment, National Identity Cards during the Oral Interviews.
- Short listed Applicants should ensure that their Staff Performance Appraisals for the last three (3) Financial Years 2019/2020, 2020/2021, 2021/2022 are submitted to the Commission before the date of Oral Interviews.
- In case of any inquiry, contact Tel. No. 0414254271 or 0414342279 or e-mail vacancies@psc.go.ug
Deadline: 10th May, 2024
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