Job Title: Finance and Admin Lead (Re-advertised)
Organisation: 3D Services Limited
Duty Station: Kampala, Uganda
About US:
Since 2010, 3D Services Ltd has excelled in the telematics industry, specializing in tracking people, vehicles, and goods in transit. Our expertise spans car tracking, fleet management, fuel monitoring, and field staff surveillance, offering comprehensive solutions for individuals, companies, and organizations operating fleets. Leveraging cutting-edge technology sourced from Africa, Europe, the Americas, and Asia, we design and integrate innovative solutions tailored to meet diverse needs. With a focus on customer satisfaction, we proudly serve numerous clients in Uganda and Kenya, delivering reliable telematics solutions for optimized operations and enhanced security.
Key Duties and Responsibilities:
- To manage the Company’s financial affairs, including management and statutory accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
- To prepare quarterly management accounts and projections and other relevant reports, in consultation with the General Manager and other departments, for presentation to the CEO, Board of Directors and funding bodies
- To prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
- To liaise with Inland Revenue, Customs & Excise and the Auditors, and to ensure completion of PAYE, VAT, NSSF and other returns
- To ensure that Ugandan and foreign taxes and withholding taxes are fully understood and that these are complied with
- To oversee all VAT matters, looking at efficient ways of reducing VAT liability and keeping abreast of current VAT legislation.
- To deal with the company’s bank in respect of payments and receipts, foreign currency rate and currency hedging negotiations.
- To ensure that all bank accounts statements are regularly reviewed and reconciled.
- To ensure that all the Company’s expenditure is correctly authorized
- and accounted for.
- To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
- To Ensure timely, correct invoicing in line with broadcasted company price lists
- To ensure that appropriate policies are in place with regard to procurement and tendering processes to secure the best deals from service providers.
- To maintain a risk register and Sales ledger
- Manage financial and administration activities to achieve financial goals.
- Develop business plan, timeline and budget to perform financial projects.
- Monitor and manage expenditures within allotted budget.
- To maintain standard financial and administrative procedures.
- Respond to customer queries/issues in regard to finances in a timely manner.
- Work closely with General Manager in preparation of business plan and operational budget.
- Review all invoices and make the relevant payments in a timely manner.
- Review accounting discrepancies and recommend corrective actions.
- Assist in implementing standard accounting policies.
- Ensure the preparation and maintenance of all financial records.
- Supervise preparation of all monthly and annual finance reports in a timely fashion.
- Supervise and manage tax filing activities.
- Provide training and guidance to finance and admin teams as needed.
- Identify and resolve financial and administrative issues.
- Strong influencing skills and able to contribute effectively to the company strategy as part of the Senior Management Team
Qualifications, Skills and Experience:
- Bachelor of Commerce in Accounting/Finance
- Bachelor of Business Administration (Accounting)
- Project Management
- CPA(Desired)
How to Apply:
All suitably qualified and interested candidates should send their academic documents, updated C.Vs and application all in one pdf file to sam@3dservices.co.ug