Finance & Administration Officer Davide & Francesco East Africa Tours

Davide & Francesco East Africa Tours is a tour operator in Uganda. We specialize in individual tours, safaris, and camping trips; all are customizable. The company can provide all necessary camping gear and supplies. The Company owns and operates Bwana Tembo Safari Camp, an exclusive tourist lodge located just near Murchison Falls National Park gate in Packwach, North -Western Uganda.

Job Tittle: Finance & Administration Officer
Reports To: Company Directors
Terms of Employment: Contract
Duration: 1 year, renewable
Area of Work: Bwana Tembo Camp Lodge, Packwach District

PURPOSE OF THE JOB
To assume responsibility for:
1. Areas of financial administration
2. Administrative support for HR processes
3. Systems related to policies and procedures.
4. Administrative support for Directors

ROLES & DUTIES
Finance:
• Operate the cash register by receipting, recording, custody and balancing of cash maintained.
• In presence of supervisor, carry out periodic cash counts.
• Assist in preparation, processing and follow up of client invoices.
• Assist in comprehensive budget preparations including directing of the financial forecasting, planning, and budget processes;
• Assist in preparation of monthly payrolls, payroll accounts analysis and reconciliation;
• Evaluate financial systems and accounting procedures and make recommendations for changes, to procedures, operating systems and other financial control functions to the Director.
• Keep and maintain accounting records in soft as well as in hard form.
• Prepare periodic financial reports, estimates, summaries, and other financial analyses and other reports as required by management.
• Liaise with Directors and auditors in the preparation/audit of end of year accounts and company annual returns.
• Carry out any other duties as required by the directors.
Administration:
• Assist in procurement and purchase of stock supplies, consumables, office supplies and other items
• Receive and inspect all incoming materials into the stores and reconcile with purchase orders, documents and tracks damages and discrepancies on orders received.
• Issue materials/goods from the store only against a properly authorized requisition and adjust stock control card accordingly.
• Maintains various store files and records for the purpose of documenting activities, and providing materials and reliable resource information.
• Ensure the security of materials and goods under his/her control by controlling keys with access to the store area.
• To make self‐imposed checks (stock counts) between store records and actual stock and investigate any discrepancies where necessary with report to the Supervisors.
• Maintain a pleasant helpful relationship with clients and co-workers answering queries and comments raised.
• Maintain a company calendar and schedule appointments including scheduling of in-house and external events.
• Monitor administrative aspects of other employees and evaluate discipline and punctuality of the staff.
• Assist in the maintenance of a comfortable and courteous ambience for the clients.
• Undertake any other duties as required by the supervisors.

Education & certifications:
• A Bachelor’s Degree in accounting, finance, economics or a related field from a recognized university.
• A professional qualification – partial or full – in CPA or ACCA is an added advantage.

Essential Knowledge & Experience:
• Ability to handle multiple tasks simultaneously.
• Must be able to communicate effectively with both staff and clients with a professional approach.
• Excellent numeracy skills
• Computer literate and able to use Microsoft Office.