Logistics Assistant – Agago

Logistics Assistant – Agago Job Advert

 

About the Role: GOAL is currently seeking to hire an experienced and qualified Logistics Assistant (1) to join our team in Agago. This is an exciting opportunity for you to join an extremely dynamic International NGO and to apply your skills in Logistics. If you are familiar with working within the international development aid sector and have a strong background in the areas mentioned, then this role is perfect for you!

 

Qualifications, Skills and Experience:  To be successful in this role, you will need:

Essential Criteria

• Diploma or equivalent in Business Administration, Procurement and Supply, Logistics Management.
• Working experience of three years in a field setting with humanitarian organisations.
• Knowledge of procurement, premises, stores, and assets management.
• Good computer skills (Excel, email and Word).
• Fluent English and a local language.

Desirable Criteria

• Previous NGO experience as a Logistician
• Interest in and ability to build capacity of people in the field.
• Good interpersonal skills.

 

Key Duties and Responsibilities:  The key responsibilities of the role will be:

Fixed Assets

• Ensure that assets are well maintained in accordance with GOAL procedures.
• Ensure that all assets must be signed for by respective users and maintain both hard and soft files.
• Assist in preparing donation reports and certificates for assets that are being disposed of. Keep the Logistics Manage, and Head of Office informed on all the steps being taken.
• Ensure always that a file in the field level must be kept for assets written off, donated or damaged.
• Follow up the coding of assets with Kampala logistics, update in the FAR and give feedback to the Head of Office.
• Make physical check of a number of inventory and assets bi-annually and make a report to the logistics manager copying the Head of Office.
• Prepare a Loss or damage report on assets in coordination with the Logistics Officer in Kampala
• Carry out the monthly physical asset count in coordination with the logistics manual.

Stocks & Warehouse

• Ensure all stores management procedures and associated documents in line with GOAL Logistics Manual
• Ensure that the stores are clean & tidy at all times.
• Fill, for all movement of goods in and out the stores, all documentation according to the GOAL Logistics Manual.
  • Goods Received.
  • Stock cards/bin cards.
  • Delivery documents and packing lists.
  • Donation certificates.
• Ensure that all stores are kept clean and ensure these are locked at all times and no materials are missing.
• Monitor the minimum stock levels if applicable and take action accordingly.
• Make the monthly stock report and send to the Logistics Manager.
• Update all stock cards with all data (GRN, PO numbers etc.)
• Ensure Internal Requisition Forms (IRFs) are completed for all items requested from stores.

Premises

• Assure the good condition of GOAL Agago office premises.
• Responsible for hygiene and tidiness in and around the GOAL premises and the disposal of waste in an environmentally responsible manner.
• Ensure external guard schedule is in place and supervised effectiveness.
• Ensure all security guards are provided with necessary equipment (phone, torch, rain gear)
• Keep confidential all sensitive/security related information pertinent or concerning GOAL.
• Ensure regular health and safety checks carried out of the offices (e.g. fire extinguishers, fire / smoke alarms, fire evacuation procedures, fire blankets, first aid kits, drinking water, garbage disposal, repairs & maintenance etc) and all health and safety equipment in place and operational.
• Ensure office is fumigated for pests regularly, there adequate security measures in place for the compounds, waste disposal system in place for all compounds, there an adequate water supply and appropriate visibility in place at all premises in accordance with donor and GOAL operational requirements.
• Develop and implement maintenance schedule for office Generator repairs.
• Ensure the follow up of each works within GOAL premises according to the contract and the period.
• Follow up repairs and maintenance in houses and office in relation to plumbing, painting, basic electricity, carpentry, basic masonry and other technical work in coordination with the Logistics Officer.

Procurement/Purchasing duties.

• Responsible and accountable for all supply chain related activities with respect to the following tasks
• Receives purchase requests (PRs) from users and in consultation with the procurement manager, sends out enquiries or request for offer to potential suppliers.
• Receives offers/quotations from suppliers and prepare bid analysis for purchases and have all approvals completed according to the Procurement Chart.
• Ensures that for each article purchased are as per GOAL procurement chart and an official purchase order placed according to the best price in proportion to quality.
• Ensures that purchases are made in a timely manner in reference to Procurement chart lead times and update the OTS.
• Ensures that all purchased goods are delivered according to specification to the end customer and/or beneficiaries. If goods are going directly to users/customers, organize their safe keeping in the stores.
• Checks all invoices for logistics services against orders made by the Programme.
• Ensures that staff adhere to all GOAL procurement procedures.
• Prepares all needed documents for the Finance department, in order to obtain petty cash needed to purchase goods or supplies.
• Prepare payments of suppliers in a timely and accountable process and ensure that all necessary supporting documents are attached.

Communication/Security

• Ensure that all communication equipment is maintained in accordance with GOAL procedures.
• Ensure that all communication equipment for the Programme is maintained well and in proper working conditions (Thuraya sate phones, mobile phones, etc.)
• Act as the primary security assistant to the Finance Officer and Logistics Officer on a daily basis and provide accurate scenarios on the ground regarding security to the security advisor.
• Prepare an accurate weekly security update/report every Monday of the new week for the previous week.

 

General terms and conditions

Code of Conduct and Accountability within GOAL

GOAL is an equal opportunities employer and has values and behaviours framework which defines our code of conduct. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability.

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.

• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

 

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

 

GOAL

Established in 1977, GOAL is an international humanitarian agency, with a global team of 2,400 personnel, dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

 

General description of the country programme:

First operational in Uganda in 1979, the current GOAL Uganda country programme focuses on Health (including WASH, Health Accountability and Nutrition programming); and a market-based systems approach to improving agricultural livelihoods and WASH. GOAL Uganda mainstreams gender, child protection, social behaviour change and resilience strategies across all programming. GOAL works on a district focused approach and uses a mixture of direct implementation and partnerships with national and international civil society organizations, local government, the private sector and communities to give effect to our mission.

 

GOAL Uganda has a skilled team of approximately 100 personnel and manages an annual operating budget of approximately €8.7 million (2018). GOAL is currently operational in the North, South, East and West of Uganda with six established offices in Kampala, Lira, Bugiri, Budaka, Kabarole, Moroto, Hoima, Kaabong and Agago Districts. GOAL Uganda country programme is funded by a number of donors who include Mastercard, charity: water, Irish Aid and some small foundations.

Our package includes a competitive salary, health insurance cover for up to 3 dependents, comprehensive 24-hour personal accident cover, terminal benefits equivalent to one month for each completed year of service, a flexi-work arrangement and our working hours provide for a half day on Fridays.  GOAL promotes a learning and development environment with training & study opportunities aligned to our staff development policy.

 

How to Apply:

All interested applicants who meet the requirements should submit their applications by email with at least 3 reference contacts (current or former Line Manager) from the last three employers and daytime contact number to; recruitment@ug.goal.ie  indicating the title “Logistics Assistant (Agago)” in the subject line by 15 ^th March 2024.  PLEASE DO NOT ATTACH CERTIFICATES.

 

Deadline: 15^th March 2024