Associate, Accountant Evidence Action

Job Purpose
• To ensure the integrity of accounting information by recording, verifying, consolidating, and booking transactions and proper serialization and safe filing.
• The position has access to organization’s confidential information that need to be protected by adhering to organization’s value by keeping information confidential.
• The Associate, Accountant will act as a resource and/or coordinate resources between Regional and country based projects, and perform other duties as defined by the department lead/leadership.

Duties and responsibilities:
Bank and Cash Payments:
• Timely disbursement of cash and bank payments as per the Financial/Procurement policies.
• Review and check for compliance of requests before payment.
• Ensure that all payments requests are well supported to ensure completeness before payments are made.
• Share a weekly report and a reconciled position on all outgoing vendors and advance disbursements.
• Track all presented and approved payments to ensure that the beneficiaries accounts have been credited.
• Share with the procurement team Proof of payments for their reference.

Compliance:
• Verification of all invoices, ensuring that they meet the required standards.
• Ensure all vendors have TIN numbers, CSI Checks have been performed.
• Responsible for compiling the withholding tax list from all qualifying vendors.
• Ensure completeness of financial documents both on file and box.
• Support in the audit preparations.

Staff Advance Management:
• Ensure timely staff/travel advances are liquidated with zero balances.
• Share regularly staff advance statements with the account holder.
• Analyze and give recommendations on any findings relating to advance requests and utilizations.
• Timely monthly reconciliations of the staff advance accounts by the first of the preceding month.

Financial Reporting:
• Ensuring timely and accurate entries (expenses and receipts) are charged to the correct donor on the accounting system.
• Preparation of monthly reports on cash (petty cash and imprest requests), bank , staff advances, inventory and asset management.
• Ensuring that the organization inventory and asset registers are up to date.
• Perform and report on the status of the organization’s assets and inventory.
• Ensure timely petty cash replenishments, accurate review of expenses and weekly cash counts are done.
• Any other duties assigned by the supervisor.

Requirements
Qualifications and Traits:
• A minimum of a Bachelor’s degree in Accounting or Finance.
• Ongoing professional accounting certification will be an added advantage.
• A Minimum 3 years work experience in a position with similar responsibilities, working for a not-for-profit organization (NGO).
• Strategic, tactical and critical thinker with good problem solving skills.
• Ability to deliver within strict set timelines with limited supervision.
• Confident decision maker who can communicate directions and solutions clearly to both technical and non-technical staff.
• Proficiency in Microsoft suite and accounting software preferably intact sage.
• Proficiency in written and verbal English.