Facilities Officer I&M Bank Uganda

I&M Bank Uganda is a commercial bank headquartered at Kingdom Kampala with a growing regional presence. The Bank offers a wide range of commercial banking and financial products and services, and prides itself on introducing innovative products and services based on the needs of its customers. We are seeking to recruit a competent and highly motivated individual with extensive experience and abilities to support business growth in the following position:

JOB TITLE: FACILITIES OFFICER
LOCATION: HEAD OFFICE
REPORTS TO: MANAGER ADMINISTRATION AND CORPORATE SUPPORT

JOB PURPOSE.
The Job holder is primarily in charge of ensuring day-to-day smooth management and operation of Bank premises/infrastructure and, oversee maintenance tasks in line with policies and procedures to provide adequate support for Bank-wide smooth operations as per its business strategy and plans.

KEY RESPONSIBILITIES.
• Developing related budgets and oversees leasing contracts.
• Ensuring that bank premises and equipment meet minimum requirements.
• Making sure all safety equipment’s such as fire detections are in excellent operational state.
• Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
• Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
• Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
• Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
• Managing office space planning to ensure that the facility layout will accommodate present and future needs.
• Conducting periodic inspections of facilities, carry out needs assessment and implements improvements in operations as appropriate as per the Occupational Health and Safety guidelines.
• Carrying out period testing of all installed health and safety equipment’s and make reports of the same with recommendations example fire alarm among others.
• Manage all payment of invoices i.e. rent, utility bills and rates for all offices etc.
• Ensuring timely and prompt payments of all related service providers
• Ensures facility operations are in compliance with established health and safety procedures.
• Compiling and produces reports for senior management.

REQUIREMENTS.
Minimum Education Qualification:
Bachelor’s degree in any Business-related field.
Certification in Facilities Management is added advantage.
Professional qualification – CISA

Work Experience:
At least 3 years relevant experience in Facilities Officer in Reputable Organization

Required Competencies (Knowledge, Skills & Abilities):
• Excellent communication and interpersonal skills.
• Excellent problem solving and decision-making skills.
• Ability to withstand pressure and be proactive.
• Project Management skill.
• Understanding of the different unit requirements.
• Follow-up skills and Multitasking

Note: Deadline for this job posting is 2nd February 2024 at 5:00pm and only shortlisted candidates will be contacted.