Finance and Administration Manager Employment Opportunity – Java House Africa

Job Title:    Finance and Administration Manager

Organisation: Java House Africa

Duty Station: Kampala, Uganda

About US:

Java House Africa introduced gourmet coffee drinking and café culture to East Africans in 1999, creating spots where invigorating coffee and tasty meals were served, love stories were born, gossip was traded, relationships blossomed and relaxation became an art. We have 47 branches across the region. We also have Planet Yogurt and 360 Degrees Artisan Pizza within our organisation.

Job Summary:

• The Finance and Administration Manager will give an oversight role on all company finance and administration.
• The jobholder will also put in place controls to safeguard company assets. The incumbent will be tasked with ensuring all statutory obligations are followed to the latter. Supporting the internal and external audit.
• Partnering with the senior leadership on deriving strategic decision making and operation.
• Ensuring books of accounts are updated on daily basis.

Key Duties and Responsibilities:

• Manage the company cash flow and forecast.
• Scheduling and sharing of supplier payment runs.
• Reviewing the PnL items for completeness and GL item reconciliation.
• Managing foreign exchange risks for example negotiating better forex rates.
• Supervising, motivating, and appraising of the finance team.
• Carrying out bank reconciliation.
• Reviewing and authorizing invoice postings to the GL.
• Relationship management with external partners for example vendors, banks, customers, and regulators.
• Ensuring that procedure to pay process are followed correctly.
• Overseeing administrative functions and ensuring compliance with statutory regulations.
• Coordinating end month stock process, reviewing, analyzing, and publishing of the stock variance report before upload with help of cost control accountant.
• Responding to informational requests from the senior management, finance team and other user departments on financial information especially during branch PnL presentation.
• Ensuring completeness of supplier onboarding by creating correct vendor name in the ERP.
• Preparing, reviewing payroll management element end to end process with its reconciliation.
• Sharing with treasury cash at bank daily for treasury management and planning.
• Furnishing of the statutory deductions for example NSSF, LST, PAYE, VAT, WHT.
• Coordinating of both supplier and customer reconciliation.
• Uploading of supplier payments on the banking platform.
• Responding to internal audit inquiries.
• Being a custodian for cash collected from cash customer before banking.
• Chip in and assist to invoice, settle suppliers, invoice on EFRIS, when the need a raise.
• Any other duties assigned by the line supervisor.

Qualifications, Skills and Experience:

• Minimum of CPA III
• BCOM Accounting & Finance
• At least five years of experience in a similar position, preferably in Hospitality or FMCG industry.
• Proficiency in Excel and power point
• Strong background in ERP
• Strong background in EFRIS
• Strong background in MIS reporting
• Attention to detail
• High integrity and trustworthy person to handle confidential data

Core Competencies:

• Registered with recognized accounting professional body.
• Certificate in Anti- bribery.
• Certificate in Anti-corruption.
• Certificate in competition compliance.
• Flexible Planning.

How to Apply:

All candidates who wish to join Java House should apply online at the link below.

Click Here

Deadline: 11^th January 2024