Associate Project Control Officer UNHCR

The Associate Project Control Officer is part of the multi-functional team. In coordination with DFAM’s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.

Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context.

The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.

The Associate Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR’s financial rules, policies and regulations and other relevant documents.

In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
• Participate in the annual assessment and planning cycle.
• Review that project agreements are in conformity with Country Operation Plans and UNHCR¿s rules, policies and procedures.
• Formulate and implement a performance project monitoring plan in collaboration with the Programme Unit and MFT.
• Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
• Support Programme and other relevant functions in the selection of implementation modalities.
• Track the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management.
• Review, analyse and verify Financial and Performance Partner Reports (PFR and PPR), and check accuracy and consistency between PFR and PPR, in accordance with partnership agreements.
• Undertake missions within the geographical area of responsibility.
• Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
• Conduct reviews of the internal control systems of partners and provide advice as required.
• Provide feedback and recommendations of identified variants, risks and issues to the partner, Programme Unit and escalate to management as required.
• Prepare project control reports with the current status of programme implementation and financial status.
• Carry out timely project closure in coordination with the programme unit.
• Provide input to the mid- and end-year programme review process on issues related to project control and risk management.
• Maintain professional relationships with partners and UNHCR¿s contractors.
• Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
• Report on financial and operational performance and risks related to projects and activities under direct implementation, and escalate issues to senior management.
• Recommend acceptance or non-acceptance of Partner Reports and payment of instalments.
• Advise on improvements related to implementing partnership and direct implementation management and internal controls.
• Contact partners for project related matters.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
• Years of Experience / Degree Level
• For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree