Job Title: Admin Assistant (Fresher Jobs)
Organisation: Teach For Uganda (TFU)
Duty Station: Kampala, Uganda.
About US:
Teach For Uganda (TFU) is a locally-rooted and globally-informed leadership development organization that leverages the power and knowledge of promising future leaders to ensure that one day, all children in Uganda will attain an equitable quality education, enabling them to thrive in constantly changing economies. We nurture leaders who are committed to advancing equitable access to quality education in low-income communities through our flagship 2-year fellowship program that attracts graduates from varied academic backgrounds to serve as full-time teachers in underserved primary schools to improve foundational literacy and numeracy skills for kids while developing their leadership skills. Post fellowship our alumni become lifelong advocates of quality education as community leaders, social entrepreneurs, and policy influencers collectively addressing the systemic challenges that hinder children from fulfilling their potential. We currently operate in 4 districts i.e., Luweero, Mayuge, Namutumba and Kayunga with 83 partner schools, 198 fellows and 32 Alumni.
Job Summary: Teach For Uganda is looking for a self driven, organized, flexible individual with excellent verbal and written communication skills to organize and coordinate administration duties and office procedures. Reporting to the Operations Manager, the administration assistant will be responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. S/he will support Teach For Uganda to ultimelty ensure smooth running of the office.
Key Duties and Responsibilities:
Administration (40%)
- Maintain the reception area, keeping it clean and free of clutter
- Serve as the face of the organisation, offering friendly service to those accessing office or calling in on the phone
- Greet people entering the office, answer any questions, provide directions and alert staff when someone is there to meet or visit them.
- Exhibit politeness and professionalism while receiving incoming and place outgoing calls; handle incoming and outgoing correspondences on the info email.
- Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient promptly while also managing outgoing mail and packages for pickup.
- Develop and regularly maintain updated office telephone directories and telephone logs; Report and suggest solutions related to the improvement or malfunctioning of the switchboard
- Manage monthly accommodation reservations for staff and prepare necessary documentation to effect payments.
- Under the supervision of the Operations Manager, compile and submit MTN-CUG and Airtel- Internet telephone numbers on a monthly basis.
- Support the HR department in organizing staff training sessions, workshops and activities
- In collaboration with the Procurement and Logistics Officer, oversee International guest logistics; airport pick-ups, accommodation, field movement support, and other guest-related Issues.
- Manage all administration arrangements like managing TFU calendar, circulating agendas, recording minutes and keeping them organized and accessible in a well indexed central filling system.
- Resolve office-related malfunctions and respond to requests or issues brought to your attention by staff.
- In collaboration with the security officer on duty, manage the log of who is entering and exiting the office premises.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Business Administration, Social Work & Social Administration, or other related field.
- At least one year of experience working areas of administration, operational support and management or similar roles preferably in an NGO setting. Team work and collaboration.
- High degree of professionalism, integrity and honesty.
How to Apply:
All candidates should Email their updated resumes with 3 professional referees and a one-page cover letter to jobs@teachforuganda.org Please indicate the position applied for in the subject line of your email. Your cover letter should include why you are interested in Teach For Uganda and in this position.
NB: Only shortlisted candidates will be contacted.
Deadline: 22nd December 2023