Procurement Assistant DAI

Role’s Purpose:
The Procurement Assistant will provide support to the Procurement Manager and ensure all paperwork is accounted for and stored in the proper places. He/she will document procurements from start to finish, ensuring that the process was competitive, free, and open. He/she will collaborate with technical teams to ensure the project’s needs are taken into account throughout the procurement process.

Key Duties and Responsibilities:
• Provide assistance to procurement team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
Maintain procurement activity tracker and provide regular updates on status to the Procurement Manager and relevant technical staff.
• Review procurement documents in TAMIS as well as hard copy files to ensure all back up documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
• Report accurate financial data to Finance Manager on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for selection of vendor/local subcontractor.
• Assist in developing procurement plans in accordance with the work plan.

Qualifications
• Bachelor’s degree plus 2 years of relevant experience in procurement, logistics, or related area
• Prior experience in USAID project procurement and/or DAI procurement systems a plus.
• Professional proficiency in English is required, and proficiency in local languages is preferred.

Skills
• Highly organized.
• Strong problem-solving skills as well as exceptional customer relations (both internally & externally).
• Strong commitment to ethics and completing compliant procurement procedures.
• Excellent communication written and oral communication skills.

Reporting
The Procurement Assistant will report to the Procurement Manager.