Logistics Assistant DAI

Position: Logistics Assistant
Level of Effort: LTTA
Location: Moroto, Uganda
Reports to: Security Coordinator

Role’s Purpose:
The Logistics Assistant is a key member of the Operations team. S/he will provide operational support to FtF WFSRCA implementation, supporting logistics services/needs required for project activities, travels, and events in an efficient and cost-effective manner. The individual supports accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), USAID regulations, and contract requirements and limitations. S/he will also assist with completing administrative tasks, including reviewing, and consolidating necessary backup documentations for payment of procured operational services. S/he will support operational procurement for travel, logistics, goods, and services.

Key Duties and Responsibilities:
• Support logistics services related to travel itineraries including flights, accommodation, catering, and car rental services and making timely and necessary booking updates to accommodate changes (s) to travel itineraries.
• Prepare and submit operational procurement requisitions for approval via TAMIS.
Support in the preparation of contracts with vendors and maintaining contracts after award,
• Maintain a systematic filing system of electronic copies of all procurements and ensuring that all documents are kept current and complete.
• Assist in organizing tender committees for operational procurement needs.
• Support the preparation of purchase records.
• Responsible for checking procurement and logistics deliverables and supporting the payment process in collaboration with the procurement and finance team.
• Update vendor database on a regular basis and as needed.
• Verify deliveries are complete and done in a timely manner.
In coordination with the Procurement Team, develop RFP/Qs for individual and blanket purchase agreements.
• Perform vendor checks for exclusion.
• Provide onsite assistance during events as required.
• Participate in vendor evaluation process and provide support to the procurement committee members.
• Support inventory management and documentation.
• Perform other duties as assigned by the Security Coordinator

Qualifications
• Bachelor’s Degree or equivalent in Supply Chain Management or Procurement
• 2+ years of progressively responsible procurement experience with at least one year in NGO or international organization.
Strong office management and communications skills.
• Demonstrated ability to work in dynamic environments and achieve development outcomes.
• Ability to perform high-level duties with a minimum of supervision.
• Professional proficiency in English is required, and proficiency in local languages is preferred.
Professional qualification in Supply Chain Management preferred.
• Experience with USAID policies and regulations is preferred.
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred.

Skills 
• An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight.
Possesses training and/or work experience in problem-solving, leadership, and conflict management.
• Excellent communication and personnel management skills and ability to relate to people at all levels of an organization and from different multicultural backgrounds.

Reporting
The Logistics Assistant will report to the Security Coordinator.