Job Title: Accounts Assistant (Fresher Diploma Jobs)
Organisation: The AIDS Support Organization (TASO Uganda)
Duty Station: TASO Masindi, Uganda
About US:
The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.
Job Summary: The Accounts Assistant will ensure effective management of cash and other cash equivalent at the Service Centre; receive, issue and take custody of all store items as required.
Key Duties and Responsibilities:
- Receive all cash and cheques to the Service Centre
- Make payments of approved cash requisitions and cheques
- Make prompt banking for cash and cheques
- Keep safe all cash, cheques and other valuables
- Take stock of cash and other valuables periodically
- Maintain financial records and carry out prompt filing
- Keep petty cash books up to date
- Keep appropriate petty cash levels
- Check all items brought into the store and receive them
- Issue items out of store against properly authorized requisitions
- Regularly update all stock cards and perpetual inventory
- Provide input in maintaining required stock levels
- Keep items in the store in accordance with prescribed health, safety and other standards
- Ensure cleanliness and neatness of stores
- Maintain adequate security in the stores
- Conduct stock taking of stores items on a monthly and quarterly
- Develop payment transaction reports on a monthly, quarterly and annual basis
- Prepare store reports on a monthly, quarterly and annual basis
- Ensure health, safety, and security in your area of operation
- Promote the vision, mission and the values of TASO as expressed in the policies, regulations &
- guidelines of the Organisation.
- Any other duty assigned by the Immediate supervisor
Key Outputs
- Cash and cheques due to TASO received and paid out
- Safe custody of cash, cheques and other valuables ensured
- Cash books updated
- Store items received and issued
- Up to date stock cards and perpetual inventory maintained
- Items kept in store in accordance with set standards
- Report on stores situation and payment transactions
Qualifications, Skills and Experience:
- The applicant must hold a Diploma in Accounting, preferably UDBS, Diploma in Accounting & Finance, Accounting
- Technicians Diploma (ATD) or completed level I of ACCA or CPA.
- Training in Purchasing and Supply or Stores Management
- Two years of experience in a busy Cash Office, store or yard.
- Book keeping skills
- Hands-on-computer skills
- Other Qualities/Attributes: Highest level of honesty and integrity, Appropriate degree of assertiveness, Speed and accuracy.
Special Knowledge
- Management of cash and cheques receipts and payments
- Knowledge of cash-handling regulations
- Secure filing of accounting records
- Purchasing and Supply knowledge
- Know Man of storage requirements for the specific items stored.
How to Apply:
Applications should be submitted to wanyenzec@tasouganda.org as one PDF file not more than 2MBs in size
OR hand delivered to TASO Headquarters Level 2 Reception between 9:00am and 4:30pm (Monday to Thursday) or before 12:00pm (Friday).
Note:
- All interested candidates MUST fully fill the TASO Online Job Application Form, scan and save all the relevant documents in one folder and forward only online applications with the relevant credentials on the Online Application Form
- TASO does not receive applications via social media especially NOT Facebook or WhatsApp
- TASO does not use an Agency to recruit except when indicated on the advert.
- TASO does not ask for money for Applications
- Only the TASO Human Resources Office handles Job Applications.
- While TASO appreciates all the interested applicants, only shortlisted candidates are contacted for interviews. In case you do not hear from TASO one (01) month after the closing date, please consider yourself unsuccessful.
- For any case of suspected fraud contact us on fraudalert@tasouganda.org or Toll free line 0800 200 081
Deadline: 3rd November 2023