Organisation: Ministry of Gender, Labour and Social Development
Duty Station: Kampala, Uganda
Reports to: Project Coordinator, MGLSD
About US:
The Ministry of Gender, Labour and Social Development is a Cabinet-level government ministry of Uganda. The mandate of the Ministry is to mobilize and empower communities to harness their potential while, protecting the rights of vulnerable population groups.
About World Bank Project:
The Government of the Republic of Uganda was allocated grant funds (the “Grant) from the World Bank which are administered by the International Development Association (IDA) (the “Bank”) towards implementation of the Generating Growth Opportunities and Productivity for Women Enterprises (GROW) Project. The Project Development Objective is to increase access to entrepreneurial services that enable women entrepreneurs to grow their enterprises in targeted locations, including host and refugee communities. The Ministry of Gender, Labour and Social Development (MGLSD) is the lead implementing Agency with the Private Sector Foundation Uganda as an implementing Entity.
Key Duties and Responsibilities:
Process payments to service providers and remit statutory deduction to relevant authorities in accordance with operating guidelines.
Prepare schedule of payments approved by the Financial Management Specialist (FMS) indicating period taken to complete payment process.
Perform monthly bank reconciliation and prepare reconciliation statements for review by the FMS.
Prepare staff payroll and statutory deductions for remittance to the relevant authorities
Monitor the project budgets, expenditures and costs and ensure control over project funds use.
Carry out analysis of payment requests and reconcile them with approved documentation including Local Purchase Orders (LPO) and contracts.
Process and post payment invoices into financial management system in line with approved work-plans.
Generate summary of LPO in the financial management system on monthly basis, prepare reports on outstanding payments / obligations and extract periodic commitment control Reports.
Update expenditure control cards for contractual payments and ensure no contract over-runs.
Review reimbursement claims submitted by beneficiaries and project implementation unit and process payment in compliance with operational and financial procedures.
Reviewing expenditure accountability documentation for completeness, adequacy and compliance with financial and operational guidelines.
Perform monthly bank reconciliation and prepare reconciliation statements for review and approval.
Participate in preparation of periodic progress management reports in accordance with GoU and World Bank guidelines.
Support preparation of annual statutory financial reports and accounts.
Participate in assets verification and stock taking exercises and update the project assets register and stores records as appropriate
Any other duties as will be assigned from time to time.
Qualifications, Skills and Experience:
Applicants should possess an honors degree in Accounting or Finance, Commerce, Business Administration ALL with a major in accounts.
A Professional Qualification in Accountancy (e.g CPA, ACCA) and Member of the Institute of Certified Public Accountants of Uganda (ICPAU).
Minimum six years of professional public/private sector experience in Finance and accounting. Three (3) years of work experience with a World Bank funded project is an added advantage.
Should have working knowledge of Government of Uganda Integrated Financial Management System (IFMS), Program Budgeting System (PBS) and other financial systems (e.g Sun, Oracle Financials, Navision).
Proficient with Microsoft products (e.g. Excel, Access, word, PowerPoint, Outlook, Vision)
Excellent communication and report writing skills’
Proven high degree of honesty, integrity and versatility.
Must be prepared to work under pressure to meet tight project targets’
Good Interpersonal Skills and ability to relate well with a multiplicity of stakeholders.
How to Apply:
All interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Academic Certificates and Transcripts, to the MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George Street.
Permanent Secretary
Ministry of Gender, Labour and Social Development Gender and Labour House,
Plot 2, George Street P.O Box 7136 Kampala. Uganda.
Tel: +256 414 347 854
Email: growproject@mglsd.go.ug
Deadline: 16 th October 2023
NB: Only shortlisted applicants will be contacted.
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