The Finance Officer at this level is responsible for providing support in the execution of varied and inter-related operational and logistical activities, ensuring high quality and accuracy of work. The incumbent will be responsible for the implementation of RSCE operational strategies, management of RSCE financial resources; management of the service line human resources and administrative requirements.
Within delegated authority, the Finance Officer will be responsible for the following duties:
Ensure that the provision of all RSCE related administrative support services are implemented/delivered in an efficient and timely manner.
• Act as RSCE focal point form common financial, administrative and logistical functions.
• Provide timely coordination and logistical support in relation to RSCE client missions.
• Provide analytical inputs to strategic planning, results-based management and reporting.
• Assist and coordinate within the unit in the conceptualization and development of workplans, human resources and procurement plans and logistical support. Human Resources Management.
• Undertake actions related to the administration of the unit’s human resources activities, e.g. performance appraisal, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the staff rules and regulations.
• Provide information on unit’s staffing needs for inclusion in the staffing table of the respective unit.
Budget and Finance
• Assists in developing the unit’s work program and budget; analyze inputs and formulate resources allocations by work program, or business processes.
• Monitor budget/ work program on a regular basis and reallocate resources as necessary.
• Support the implementation of procedures and systems for implementing the appropriate financial database.
• Contribute to the development of budgetary guidelines for own unit.
Other duties
• Supervise the work and manage the performance of administrative support staff.
• Perform other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
Competencies
• Professionalism: Knowledge of financial and payroll policies, principles, practices, and procedures, including IPSAS requirements in relation to payroll. Ability to identity sources for data collection, conduct independent research and analysis, identify, apply analytical and evaluative skills to resolve transaction errors, and formulate options and present conclusions. Ability to apply various United Nations or a similar entity administrative rules and regulations in work situations. Ability to provide supervisory support to junior team members. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
Education
• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, human resources management, social sciences, education, or in a related field is required. A first-level degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Work Experience
• At least five (5) years of progressively responsible experience in finance, administration, budget, business administration, human resources management, or related area at the national and at the international level is required. For first level degree holders, seven (7) years of qualifying experience will be a must.
• Experience with financial management or accounting in an international setting is required.
• Experience processing financial and/or payroll transactions utilizing an ERP (i.e., SAP, PeopleSoft, etc.) is required.
• Experience working in a United Nations common system (inclusive of Peacekeeping field operations, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization is desirable.
• Experience with human resources systems and management in an international setting is desirable.
• Experience as a Shared Service Centre team member providing support to international clients is desirable.
Languages
• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, oral and written is required; and knowledge of French is desirable.
Within delegated authority, the Finance Officer will be responsible for the following duties:
Ensure that the provision of all RSCE related administrative support services are implemented/delivered in an efficient and timely manner.
• Act as RSCE focal point form common financial, administrative and logistical functions.
• Provide timely coordination and logistical support in relation to RSCE client missions.
• Provide analytical inputs to strategic planning, results-based management and reporting.
• Assist and coordinate within the unit in the conceptualization and development of workplans, human resources and procurement plans and logistical support. Human Resources Management.
• Undertake actions related to the administration of the unit’s human resources activities, e.g. performance appraisal, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the staff rules and regulations.
• Provide information on unit’s staffing needs for inclusion in the staffing table of the respective unit.
Budget and Finance
• Assists in developing the unit’s work program and budget; analyze inputs and formulate resources allocations by work program, or business processes.
• Monitor budget/ work program on a regular basis and reallocate resources as necessary.
• Support the implementation of procedures and systems for implementing the appropriate financial database.
• Contribute to the development of budgetary guidelines for own unit.
Other duties
• Supervise the work and manage the performance of administrative support staff.
• Perform other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
Competencies
• Professionalism: Knowledge of financial and payroll policies, principles, practices, and procedures, including IPSAS requirements in relation to payroll. Ability to identity sources for data collection, conduct independent research and analysis, identify, apply analytical and evaluative skills to resolve transaction errors, and formulate options and present conclusions. Ability to apply various United Nations or a similar entity administrative rules and regulations in work situations. Ability to provide supervisory support to junior team members. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
Education
• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, human resources management, social sciences, education, or in a related field is required. A first-level degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Work Experience
• At least five (5) years of progressively responsible experience in finance, administration, budget, business administration, human resources management, or related area at the national and at the international level is required. For first level degree holders, seven (7) years of qualifying experience will be a must.
• Experience with financial management or accounting in an international setting is required.
• Experience processing financial and/or payroll transactions utilizing an ERP (i.e., SAP, PeopleSoft, etc.) is required.
• Experience working in a United Nations common system (inclusive of Peacekeeping field operations, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization is desirable.
• Experience with human resources systems and management in an international setting is desirable.
• Experience as a Shared Service Centre team member providing support to international clients is desirable.
Languages
• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, oral and written is required; and knowledge of French is desirable.
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Closing Date : 15th October, 2023
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