Job Title: Finance, Monitoring & Evaluation Administrators (Several Jobs)
Organisation: Agribusiness Development Centre (ADC)
Duty Station: Kampala, Uganda
Reports to: Finance and Administration Manager
About US:
Agribusiness Development Centre (ADC) is a company limited by Guarantee established in 2017 through a partnership between dfcu Bank (Uganda) and Rabo Foundation (Netherlands) (ADC Investment members). Based on the new Strategic Plan, ADC’s Mission is to “offer chosen market segment capacity building, business accelerator opportunities and facilitate relevant linkages through innovations and collaborations to grow, build and promote a prospect of a sustainable future.” ADC drives value through a tailored capacity enhancement model focused on four key thematic areas and supplements cross-cutting themes.
Job Summary: The ADC is thus seeking a qualified candidate for the position of Finance, Monitoring & Evaluation Administrator to provide administrative services to Finance, internal control, and checks to ensure the project teams adhere to the ADC financial policy, the granter Procurement, Finance, and budget regulations. The administrator will also extend administrative support to Monitoring and Evaluation as well as ensure adherence to the baselining, data collection, and the monitoring and Evaluation of results requirement of ADC and the Granter or Partner organization.
Reporting to the Finance and Administration Manager, with a dotted line reporting to the Monitoring, Evaluation & Learning Manager.
Key Duties and Responsibilities: The Finance, Monitoring & Evaluation Administrators will have the following duties and responsibilities:
Administration
- Administer the sourcing process of project vendors, consultants, and service providers and ensure appropriate filing.
- Administer the 3-way matching of project vendors, consultants, and service providers for effective and timely payment.
- Maintaining up-to-date physical and electronic files for projects for Finance, Monitoring, and Evaluation.
- Take the lead on Data capture and input at the different stages of Monitoring and Evaluation including but not limited to Baselining, mid-surveys and end-of-project impact reviews.
- System input of Finance, Monitoring, & Evaluation data to Grant management Systems, Monitoring & Results Systems, ADC View World, and any MIS System as will be guided by the Line managers to ensure proper project information management.
Internal Controls
- Support the adherence to the sourcing process of project vendors, consultants, and service providers to the ADC procurement and Finance Policy as well the Granter/ Partner regulations.
- Support the procedural compliance to the Granter/ Partner Monitoring and Results Evaluation requirements as well as the ADC Monitoring and Evaluation Policy.
- Monitoring expenditures and ensuring compliance with the approved budget.
- Ensuring timely budget adjustments and revisions in compliance with internal regulations
- Maintain Evidence of any Exceptional Approvals on projects and programs and track adherence.
ADC Promotion
- Promotes the vision, mission, and strategic goals of ADC
- Displays cultural, gender, religion, race, nationality, age sensitivity, and adaptability.
- Create awareness of the alternative learning channels & programs as well as the scaling of ADC services
Reporting
- Support the periodic reporting to partners and program stakeholders.
- Regularly report to the line managers to enable sufficient reporting on projects.
- Other duties of the Finance, Monitoring & Evaluation Administrators shall include the performance of all of the duties as may be assigned by the Finance and Administration Manager or Monitoring, Evaluation & Learning manager.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in finance, Business Administration, or a related field.
- Training in Monitoring and Evaluation
- Certification in CPA, ACCA, or any related professional certification.
- One to two years of experience in Finance, Administration, Monitoring & Evaluation, or project management in development projects.
- Experience in Stakeholder Management, project planning, finance or Monitoring and Evaluation
- Ability to be meticulous with an eye for granularity.
- Proficiency in utilization of data Entry, analysis, and visualization tools/platforms.
- Demonstrates the ability to be well-organized and coordinated.
- Excellent verbal and written communication skills.
- Multitasking skills to handle varying and concurrent engagements of alternative learning endeavors and programs.
- Adaptability with MIS and Electronic Platforms
- Attention to detail to avoid activity slipping.
- Good IT and Digital Literacy.
- Willingness to learn.
- Demonstrates integrity, is fair, honest, and trustworthy with respect for confidentiality.
- Has purpose to be self-motivated and to drive business results, quick to find meaning for being flexible for client and business needs?
- A self-starter who goes above and beyond the expected requirements of the role
How to Apply:
All suitably qualified and interested candidates are required to submit their updated CVs and a recent passport size photograph via email to: Jannet Nongom, Jannet.Nongom@adc.ug
OR
Physically to:
Agribusiness Development Center
Plot 1 Mackinnon Road,
P.O. Box 116368 Kampala (U)
N.B: If you do not hear from us after 2 weeks of the deadline, consider your application unsuccessful. We are an equal opportunity employer for this we encourage all to apply. Only shortlisted candidates will be contacted for further deliberations.
Deadline: 31st July 2023