Keeping records and information on patients, retrieving them for Clinicians and Researchers and ensuring confidentiality and safety.
Duties and Responsibilities:
• Retrieving clients file for clinical consultation and arranging files in a logical way.
• Transferring data from paper formats into computer files or database systems
• Verifying data by comparing it to source documents.
• Updating existing data. i.e. PRE ART and ART registers.
• Retrieving data from the database or electronic files as requested.
• Performing regular backups to ensure data preservation.
• Sorting and organizing paperwork after entering data to ensure it is not lost.
• Registering in and out patients.
• Keeping records and information on patients.
• Preparing patients master index cards.
• Taking patients files to clinics or wards
• Retrieving files for Clinicians and Researchers.
• Accounting for allocated resources.
• Participating in Research Activities
• Imparting knowledge and skills on staff.
• Managing and accounting for financial and other resources.
• Compiling and submitting reports.
Key Outputs:
• Patients records and information kept and maintained.
• Confidentiality and data safety ensured.
• Records /information to authorized persons availed.
• Allocated resources accounted for.
• Reports compiled and submitted.
Key Performance Indicators
• Timely reporting.
• Organized filling system.
• Updated Pre Art and ART registers.
Qualification and Training:
• A diploma or an equivalent course in records management/ICT management Minimum three (3) years’ experience working in data management system.
Application procedure:
Handwritten applications should be Delivered to the Reception Desk, Ground Floor, Wing A-AIDS Control Program Offices, Lourdel Towers, Plot 1, Lourdel Road Kampala, MOH HeadquartersKampala between 8:00 am to 5:00 pm Monday to Friday addressed to:
The Permanent Secretary Ministry of Health Plot 6, Lourdel Road, Wandegeya Tel. +256414-697366/0414-697367/0414-664469
Please include your telephone number and email contacts on the application. Applicants should attach the following: a) Recent passport-size photograph.
b) Copy of the National Identity Card.
c) Detailed curriculum Vitae.
d) Certified copies of the academic certificates and transcripts.
e) Two recommendation letters from two of the most recent supervisors/employers.
f) A photocopy of your appointment letter for your most recent position.
Deadline for receiving applications is: Friday July 21, 2023; 5:00Pm Only shortlisted candidates will be contacted. The list of shortlisted candidates will be displayed on the MOH Noticeboard
Salary and Benefits The position has attractive salary and benefits commensurate with qualifications and experience