Job Title: Finance & Administrative Assistant (2 Fresher NGO Jobs)
Organisation: Alliance Forum for Development (AFOD)
Duty Station: Adjumani and Koboko, Yumbe, Uganda
Reports to: Head of Programmes
About US:
Alliance Forum for Development (AFOD)-Uganda is a national NGO, registered with Uganda national NGO board and is mandated to support the government of Uganda in
delivery of adolescent sexual reproductive health (ASRH), maternal and child nutrition (MCN), child protection, creating community resilience in food security, and research both in humanitarian and development programmes.
Job Summary: The Finance & Administrative Assistant will contribute to the efficient and effective financial management of the organisation and its field offices.
Key Duties and Responsibilities:
- Manage the safe, maintain the cash ledger and carry out weekly cash counts according to Organization`s procedures.
- Conduct all bank correspondences including withdraws, updating bank mandates and letters of advice
- Maintain the bank ledger and carryout monthly bank reconciliations.
- Process all payments (Cash and bank) ensuring that proper support document is included and it is properly approved internally before payment.
- Grant and receive advances to staff and ensure reimbursement and trip reports received from staff and surrender are well prepared and supported before clearing them off.
- Ensure transactions and date are properly recorded and entered into the accounting system.
- Ensure that all expense transactions are reasonable, valid, adequately supported by receipts and within overall or project budget.
- Assist in maintenance of the filling system of all financial reports, funds requisitions and other finance documentation.
- Advice and assist staff on all aspects of entitlements, allowances, salary advances, travel, claims and other financial matters and calculate process payments due for claims and services.
- Assist in preparing monthly, quarterly financial reports and internal audit activities.
- Administration
- Handle procurement of office supplies and assist project teams in procurement of project items and services.
- Establish and maintain an updated inventory of organizations assets and supplies.
- Preparing new employee files and update all HR related files in the database at the field level.
- Review time sheets, attendance books, leave records and submit them to country office.
- Support the HR department-related queries at the field level.
- Perform any other duty assigned.
Qualifications, Skills and Experience:
- The applicant must hold an honours Bachelor’s degree in Finance, Business administration accounting option or any other related course.
- CPA or ACCA accreditation is an added advantage.
- A minimum of two years of relevant experience in working with NGOs/INGOs
- Good understanding of current accounting software
- Excellent analytical, interpersonal and communication skills
- Highly self-motivated with strong organizational and planning skills
- Computer literacy skills
- Financial and budget analysis including budgeting.
- Financial performance review methods and techniques
- Financial reporting to partners/donors
- Mentoring and coaching skills
- Good understanding of international accounting standards, financial management policies and procedures
- Good understanding of audit and risk management function and processes.
- Effective verbal and listening communications skills.
- computer skills including the ability to operate finance software, spreadsheets and word processing programs at a highly proficient level.
- Effective written communications skills including the ability to interpret reports, budgets, proposals, policies and procedures.
How to Apply:
All suitably qualified and interested candidates should send their applications addressed to the Human Resource Officer, AFOD Uganda. Include a cover letter, vacancy reference, CV (with 3 referees and their functional email & contacts) and copies of academic qualifications/certificates. Clearly state only the Position as the email subject line. Send your application by email to recruitments_ug@afodi.org or by hand delivery to AFOD offices listed below:
Adjumani field office located on Kelvin Road Karoko Village Biyaya Parish Adjumani Town council.
Moyo Town Field Office. For Obongi drop at the Palorinya base camp, Obongi
District
Koboko field office located at Lipa Village – Near Koboko Parents Senior Secondary School.
Kiryandongo District Headquarters, Office of the DHO-District Health office.
Kampala Country Office located on Block 216 Plot 3973 Kanfirst Drive-Canon Road, Off Kyambogo Road Buye -Kigowa Ntinda.
Deadline: 24th July 2023