Human Resources Officer SNV

Overview of the Position
If you are passionate about HR and highly efficient and effective, give us a chance to interview you. We expect you to have knowledge of various HR functions. We want a committed and approachable individual with good character and good soft skills.

Key Responsibilities
Recruitment
• Support the recruitment drive by; advertising recruitment opportunities; and screen applications received against job requirements.
• Working with the hiring manager, set up and serve the interview process – confirming interview date/time with candidates and selectors, ensuring interview questions and copies of CVs are available, assessment tests undertaken, room bookings made.
• Obtain references, correspond with selected candidates regarding offers, confirmation of appointment and employment contracts, informing other candidates of their selection result.
• Set up and update the HR files for appointed candidates once contract is signed.

Staff Development
• Support the HR Department to map staff development and training requirements, in line with the annual performance appraisals.
• In coordination with Operation and Program departments, arrange for the on boarding and induction of new personnel; ensuring that they registered within the necessary systems (including SAP by Design (SbD), Timesheet, Payroll, Performance Systems).
• Assist Programming & Operational leadership in the identification and monitoring of suitable training programs for staff development. Conduct after training surveys to assess the outcomes and impacts of these development trainings.
• Advise and assist both Programming & Operational management and employees with respect to employment issues and concerns, through the interpretation of applicable HR policies and procedures.

Support to HR Systems & Information
• Support efficient use of SAP by Design by all staff in ensuring all HR related tasks are completed within the system.
• Conduct routine HR correspondence in line with requirements and as authorised by the HR manager.
• Support to the HRM in the production of the monthly staff pay roll in line with agreed procedures.
• Maintain relevant HR databases and systems – SAP, SABA, and Smart Recruiter by providing routine summary reports to the HR manager.
• Track completion by managers of the annual Performance Appraisal Review process (PAR), bringing issues of concern to the HR manager.
• Maintain up to date HR personnel records, and exercise confidentiality at all times.
• Arrange necessary HR exit processes for separating staff

General support
• Complete other related tasks as assigned by line manager.
• Fully participate as an HR team member and with other organisational events and requirements.

Qualifications
• Master’s degree in human resources, Business Administration or related field
• Bachelor’s degree in social sciences, Human Resources, Business Administration, and psychology.
• At least 5 years at medium level in Human Resources Responsibilities for an international organisations or private institutions.
• Conceptual working and thinking level with several years of experience in Human Resources.
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to Human Resources of donor funds.
• Proven experience in risk management.
• Attention to details, preciseness in the execution of tasks, solution-oriented working approach and negotiation.
• Excellent communication and organisation skills, including the ability to articulate Operations and logistical data to non-Operations audience.
• Ability to establish and maintain working relations in a multi-cultural environment.
• Proficiency /Knowledge of Microsoft Office and skill in the use of Excel, including complex/compound spreadsheets and other accounting package is essential.
• Must be a member of a professional body like HRMUA, CIPD, and CHRM.
• Excellent command of English language both written and spoken.