Fleet Manager Save the Children

KEY AREAS OF ACCOUNTABILITY:
• In collaboration with the RO and Centre support the Vehicle Cost Recovery Model (Fleet Service Charge) for the provision of vehicles and overall fleet management for the CO.
• Provide support for CO fleet surveys. Assist in conducting fleet management capacity assessments.
• Fleet management especially follow up on delivery vehicles cost-effective route planning. Coordinating all dispatch activities.
• Keeping up to date vehicle records- maintenance records and service time, accidents, vehicle ancillaries.
• Ensuring that all SCI vehicles are properly registered, licensed and comply with statutory requirements
• Maintaining detailed records of vehicle servicing and inspection, ensuring that all vehicles are serviced and inspections are done on time. Scheduling regular vehicle maintenance to ensure operational efficiency and minimize downtime
• Monitoring driver behavior and ensuring high level of customer service
• Participate in sourcing and purchasing of new vehicles
• Oversee the sale and/or auction of used vehicles as and when due
• Develop local standards that are aligned with the Global Fleet for CO implementation.
• In collaboration with the Global Fleet Team, develop vehicle and passenger security and safety procedures/systems.
• Provide support to CO Head of Supply Chain to ensure that accurate vehicle records are maintained and that data is entered into ProFleet. Collect and analyse monthly reports that are provided to the RO and Centre.
• Monitor IVMS/FMS data to ensure that vehicle service intervals are adhered to and that service is carried out in a satisfactory manner. Ensure that CO2 emissions are controlled as appropriate.
• Review CO fleet right size regularly to ensure that a cost-effective size of fleet is maintained.
• Organise / coordinate driver / vehicle user training events and develop skills and standards to the highest safety standards. Support, train and develop regional / national staff as applicable with the aim to transfer skills and knowledge.
• Provide advice on applicable fleet issues that affect overall operations.
• Liaise and maintain timely communications with relevant supply chain functions within the CO to ensure the timely and efficient management of fleet assets.
• Liaise with international, government and non-government organisations / inter-agency groups and collaborate where appropriate on relevant vehicle and transport issues.
• Liaise with relevant local contractors, fleet service providers and commercial enterprises.

EXPERIENCE AND SKILLS
To be successful for this role you will bring/have the following:
The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training:
• Requires 4 – 8 years experience working in fleet / transport management and logistics at a supervisory level.
• Hands-on experience in training, setting-up systems and management oversight.
• Proven experience in setting up and maintaining vehicle management systems.
• Experience with, and thorough working knowledge of, major donors’ logistics and supply chain regulations and expectations.
• Good understanding in Humanitarian administration, project management and report writing.
• Ability to work with a reasonable level of comfort in high tension and high security risk situations.
• Written and spoken English is essential.
• Ability to adjust to harsh living conditions.
• A team builder committed to the transfer of knowledge and be a good manager.
• Willingness to travel.

QUALIFICATIONS AND EXPERIENCE:
• A Degree in Logistics and Transport Management or any related field
• Diploma in Mechanical Engineering or Automotive engineering
• At least 5 years in a Fleet managerial position
• Experience working with large institutional donors and knowledge of their rules and regulations
• Strong change management and transformation programme experience.
• Ability to synthesize and analyze information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Excellent written and spoken communication and interpersonal skills
• Fluent in English, knowledge of other local languages desirable
• Cross-cultural experience, understanding and sensitivity
• Commitment to the Save the Children values
• Excellent ability with MS-Office applications particularly Excel
• Willingness and ability to travel within the region
• Sense of diplomacy and negotiation skills
• Experience in managing people is a must
• Able to prioritize and work with limited supervision, self-motivated, resilient to stress