KEY DUTIES & RESPONSIBILITIES
• Review draft Request for Quotations (RFQ’s) of standard items categories that are regularly procured and pre-recommended for Frame work agreement contracting process at field office level.
• Review supplier’s bids for correctness and accuracy, enter the pricing information into the Bid Analysis to support the frame work agreement contracting process.
• Prepare draft Bid Analysis (BA) of selected categories for frame work agreement contracting processes for field offices.
• Review the procurement committee minutes from all offices relating to the frame work agreement contracting process, sort and file orderly for purposes of compliance to standard record keeping and traceability.
• Participate in procurement committee meetings to take minutes relating to the frame work agreement contracting process and prepare draft evaluation reports for review of the Procurement Team.
• Support the logistics and supply chain Manager to enter recommended price schedules into draft framework agreements for onward reviews of his/her supervisor.
• Periodically update the required necessary information on approved frame work agreements into the contracts tracking sheet into the procurement trackers of each office.
• Compile and fill details of prices received market price surveys into the standard price list template for various offices to prepare the price catalogue.
• Support the Procurement Team to collect quotations and price catalogues from the market prices information to guide in making decision on average prices of standard goods to develop pricing list of specific categories.
• Consolidate the price lists of different categories of goods and services to develop a standard price catalogue for review of Logistics & Supply Chain Manager and Coordinator.
• Support to scan and upload all procurement documents of frame work agreement process for ease of review and approval in Ready Sign platform and e-filing.
• Ensure proper and accurate filling system of procurement transaction documents for purposes of compliance to standard record keeping, audit trails and traceability.
• Responsible to facilitate procurement document flow processes for review and approvals/signatures by Supply Chain Coordinator, Finance Coordinator, Head of Programmes and Executive Director.
• Print or photo copy and organize procurement supporting documents orderly and consistently for review and appropriate onward processing.
• Assist the procurement team in the digital filing of procurement documents, scan completed procurement documents, label as per filling standard, and save files in a systematic order in internal server / share point drives.
• Perform any other duty that may be assigned by either the logistics manager or procurement officer when necessary.
REQUIREMENTS
• Minimum Bachelor’s degree in relevant field (Supply chain, Economics, Accounting, Management, etc.)
• Excellent verbal and written communication in English.
• Excellent computer skill. Hands on experience of MS word, Excel, and PowerPoint.
• Able to demonstrate professional ethics and working with a high degree of confidentiality.
• Willing to learn and having a good attitude.
• Work with minimum supervision, be self-motivated, and proactive
Submit your CV and Application on Company Website : Click Here
Closing Date : 18th June, 2023