Reports Directly To: Grant Coordinator – Sanitation and Hygiene Fund (SHF)
Reports Indirectly To: Country Finance & Administration Manager
Duty station: Water For People in Uganda office
JOB SUMMARY:
Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact.
Water For People has secured funds from the UNOPS through the Sanitation and Hygiene Fund (SHF) to finance the project- Accelerating Access to improved Sanitation and hygiene Services using Market Based Sanitation Approach in Uganda from 2023 to 2025 .
It is against this background that Water for People in Uganda is hiring a grant Accountant for the project with the following qualification and competencies:
Position objective:
The Grant Accountant – is responsible for all financial transactions, from fixed payments and variable expenses to bank deposits and budgets. In collaboration with the Finance and Administration Manager, the Grant Accountant will contribute to auditing financial documents and procedures, reconciling bank statements, calculating tax payments, and managing petty cash
ESSENTIAL JOB FUNCTIONS AND DUTIES:
Accounting and finance
Oversees bills with cost share component and allocate them consistently to the SHF grant.
• Conduct bank reconciliation activities, and all administrative related tasks, Preparation of wire transfer requests in accordance with policy.
• Maintain the accounting system of Sanitation and Hygiene Fund, consistent with financial regulations rules, policies, and procedures. Oversee the bookkeeping function including
maintenance of the general ledger, accounts payable, and accounts receivable.
• Conduct monthly financial reconciliation, working with the finance officer for CP in preparing consolidated monthly financial reports for country program and other routine financial reports as needed.
Ensure that all payroll deductions such as personal taxes and other salary deduction, are paid within permissible time.
• Assist SHF grant partners with proper financial management as needed.
• Preparing monthly declaration, VAT refund
• Administer and track the SHF Petty Cash account.
• Maintain grant financial files and support annual audits.
• Immediately report to the Finance Manager and/or Grant coordinator any deviations or irregularities that could arise.
• Vehicle usage reports?
• Fixed assets or inventory assets purchased by SHF funds?
• What about payroll for the staff paid by SHF?
Grant management-related duties
• Manage and develop all aspects of donor account management by developing and implementing strategies to maximize the giving potential of donor, while adhering with the grant management process.
• Maximize partners’ relationships by becoming deeply familiar with the donor’s requirements and partners ‘commitments to the project.
• Provide all required data to the Finance Manager and program team on time and ensure accurate expenditure reporting donor- required red format.
Track revenue and expenditures against the grant budget on monthly basis.
Guidelines
The following written and unwritten guidelines will be applied to performing the duties of the post:
Written
• All Water For People handbooks on administration and others.
• Any established and agreed Country Program procedures
Unwritten
• Common sense in applying proper business practice and sound purchasing principles.
• Know when to negotiate and how to achieve goals successfully.
• Maintain sound ethical principles, integrity, and transparency of due process.
COMPETENCIES:
• Connects to the Mission – Embraces the mission of Water for People and is passionate about advancing the dynamic role it plays leading social impact in international development.
• Demonstrates Ethics and Integrity – Understands ethical behavior and business practices and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
Manages through Ambiguity – Demonstrates flexibility and adaptability in responding to change and ambiguity.
• Demonstrates Cultural Awareness – Able to engage the wide range of stakeholders from a variety of backgrounds and cultures.
• Action-oriented – Maintains an attitude of open, curious, and proactive learning, continually expanding own area of understanding and expertise.
• Connects with Others – Listens and fosters open communication through questioning, dialogue, and information sharing.
• Self-confident – Demonstrates humility, mature confidence, and courage to innovate, risk, and lead in own role.
QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED:
• Bachelor’s degree in either Accounting, Commerce, Business administration (Accounting or Finance option), with at least five (3) years of experience.
• Working with an international NGO is an added value.
• Computer experience, knowledge of at least one accounting system, and ability to access e-mails and internet services.
• Advanced computer proficiencies with Microsoft Office programs including Word, Excel, Power Point and Outlook.
• Common sense to make judgments about a situation requiring deviations from routine tasks.
• Self-starter and ability to undertake tasks without intensive supervision.
• Strong problem-solving skills.
• Ability to read, write, and speak English
EMPLOYMENT CONDITIONS:
• Position is based at Water For People in Uganda office.
• Regular travel to program sites.
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
Note:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Water For People is committed to protecting children encountered during our work and by our employees, preventing sexual abuse and exploitation of all individuals with a particular focus on women and children and other marginalized communities in the performance of our work, preventing human trafficking in the performance of our work and in our supply chain and to having a drug-free workplace. During the recruitment processes, additional documentation will be requested to comply with our policies and in accordance with the legal requirements in your country of residency, this includes a background check. If you apply for employment, we want you to be aware of our recruitment, selection and hiring processes including important policies regarding employee conduct.
Water For People is an equal opportunity employer who is committed to creating a culture of justice, equity, diversity and inclusion in our workplace. Water for people strives to create and maintain a level of diversity that reflects the communities we serve. Achieving this— regardless of race, ethnicity, ancestry, tribal affiliation, age, gender, religion, veteran status, disability, socioeconomic class, educational attainment, Parental status, genetic information, political affiliation or other social identities is critical to our ability to have a world where every person has access to reliable and safe water and sanitation services.
Our commitment ensures that we:
• Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.
• Strive for a culture of inclusion and belonging by treating each other with dignity, respect, and appreciation enabling us to feel welcome, supported, and valued.
Effectively connect, communicate, and build long-lasting relationships with stakeholders within our diverse communities.
• Have diversity of thought, perspectives, backgrounds, identities, and talents that will support our mission to develop high-quality drinking water and sanitation services are available to Everyone Forever.
Note: Applicants are required to indicate their preferred work location (Districts). (Buikwe,Buyende,Kabarole,Kamuli,Kayunga and Kole)
The deadline is 25th May 2023
Aplications should be sent to: uganda@waterforpeople.org