Senior Procurement Officer Uganda Registration Services Bureau (URSB)

Duties and Responsibilities
• Participates in formulating plans and strategies for procurement.
• Works closely with the Manager, Procurement to invite potential suppliers who want to be pre-qualified during the accounting period.
• Liaises with other Directorates and departments to identify their procurement needs for the accounting period and compiles a master procurement list for the entire organisation.
• Consults the Finance department and other Directorates in developing a procurement schedule for purposes of cash flow or to avoid cash flow bottlenecks.
• Prepares contracts, develops and implements systems for monitoring and evaluating suppliers’ performance.
• Prepares tender documents and manages the tendering process within the established guidelines of the Bureau and in compliance with PPDA procedures.
• Prepares tender papers for approval by the Manager, Procurement before they are published in the media.
• Implements appropriate sourcing strategies to achieve value for money and ensures an adequate source of supplies and stock levels.
• Develops and/or maintains specifications of the various goods to be procured and where he/she obtains samples he/she keeps those samples and ensures that goods supplied match with the samples given.
• Coordinates the preparation of monthly procurement reports and submits them to PPDA and URSB contracts committee. He /She thereafter responds to any communications from PPDA and/or other organisations or individuals regarding procurement as par the PDDA rules.
• Receives tender or bid documents and prepares for evaluation by the tender/procurement committee.
• Ensures accurate maintenance and safe storage of records for all procurement activities.
• Performs any other duties as may be assigned from time to time by the Manager, Procurement.

Key Outputs
To work closely with the Manager, Procurement in implementing management procurement and/or disposal decisions in accordance with appropriate laws, policies and guidelines.

Qualification and Experience
• An Honors Degree in Procurement and Supplies Management or Business Administration with specialization in purchasing and supplies, or a related field from a recognized institution.
• Possession of CIPS is an added advantage.
• At least 3 years’ experience in procurement in a large and reputable organisation.

Personal Specification
• Ability to manage tenders, negotiations, contract placements, delivery and payments.
• Computer literacy and proficiency in specific financial and purchasing software
systems.
• Strategic, conceptual thinking and analytical skills.
• Demonstrated high level of integrity.