Job Title: Inventory Management Officer
Organisation: Uganda Tourism Board (UTB)
Duty Station: Kampala, Uganda
About US:
Uganda Tourism Board (UTB) is a statutory organization established by Uganda Tourism Board Statute of 1994 and reconstituted in the Tourism Act 2008 with the following Statutory Objectives:
- To promote and contribute to the Development of Tourism sector both within and outside of Uganda.
- To coordinate with the Ministry responsible for Tourism and the private sector in the implementation of the National Tourism policy.
- To carry out any other activities as are incidental or conducive to the attainment of the two objectives specified above.
Job Summary: The Inventory Management Officer will be responsible for receiving goods in stores, documentation of store items, safe custody and issuance to users and responsible to maintain and operate a stores warehouse containing a wide variety of supplies, and materials; maintaining up-to-date and accurate inventory records; and to receive and issue authorized supplies and materials according to established procedures.
Key Duties and Responsibilities:
Receipts and issues of stores.
- Supervises and participates in receiving, ordering, stocking and issuing supplies and materials
- Inspects goods received regarding shortages or breakage. supports the purchasing function including enforcing of suppliers’ tender/contract obligations and initiate action in case of supplies
- Key Result Area: (What is the core area the job holder is accountable)
- Activities/Processes for each Key Result Area (KRA)
Record Keeping
- Conducts scheduled inventory, Issue tools, materials and supplies and preparing monthly activity reports
- Ensures proper inventory levels; check stock items for reorder; maintain stock records
Stores Maintenance
- Classify items, allocate and track physical location of stock items within the stores
- Ensures proper and precautionary methods are observed in handling and storing items requiring special treatment
- Supervises the efficient utilization of available storage space
- Ensures that the stores are properly maintained (including identity labels) and kept clean and tidy
Key Performance Indicators
- Receiving, ordering, stocking, and issuing supplies and materials supervised.
- Scheduled inventory, Issue tools, materials and supplies and preparing monthly activity reports conducted.
- Stock records maintained.
- Goods received inspected.
- Classification, allocation and track physical location of stock items within the stores done.
- Responses to questions regarding stock items, estimate departmental supplies and equipment needs prepared.
- Proper and precautionary methods are observed in handling and storing items requiring special treatment adhered.
- Purchasing function including enforcing of suppliers’ tender/contract obligations and initiate action in case of supplies supported.
- Adequate security measures to prevent theft, pilferage etc periodically verifies physical stock particularly of items which attract pilferage and check the stores replenishment registers taken.
- Efficient utilization of available storage space supervised.
- Stores properly maintained (including identity labels) and kept clean and tidy properly maintained.
- Monthly risk logs.
Qualifications, Skills and Experience:
- Should possess an Honours, Bachelor’s degree in either Stores Management, B.COM (with training in stores management), or Bachelor’s of Business Administration (with training in stores management).
- Knowledge in computerised accounting packages, IFMS, and Sun System, Spreadsheets and other IT skills would be desirable.
- Three years of experience in stores management in a busy and reputable organization.
- Record keeping skills.
- High level of integrity and Professionalism
- Interpersonal skills.
- Knowledge of inventory methods and procedures.
- Knowledge of the characteristics uses and proper handling/storage techniques of items supplied.
- Ability to interpret and follow oral and written instructions.
- Ability to prepare and maintain stock records, reports and inventories and to estimate department’s needs in order to maintain proper inventory levels.
- Ability to work with computerized inventory control system preferably Navision.
- High level of integrity
- Team player.
- Organisational skills
How to Apply:
All interested and eligible Ugandans who meet the above requirements are invited to apply. Applications should include a detailed CV (with email, telephone contact and postal address), plus certified copies of all academic certificates and transcripts, testimonials, past appointments copy of national identity card, contact details (telephone, postal and email addresses) of three competent referees should be sent by courier or hand delivered to the address below:
Chief Executive Officer,
Uganda Tourism Board,
Plot 42, Rotary Avenue (Lugogo Bypass),
6th Floor Lugogo House,
P.O. BOX 7211 KAMPALA
TEL. +256 414 342196/7 Fax +256 414 342 188
E-mail: utb@utb.go.ug
NB: UTB is an equal opportunity employer. Please note that only shortlisted candidates will be contacted, and any form of canvassing will lead to disqualification.
Deadline: 5th May, 2023