Job purpose: To provide support to Project Finance Officer in monitoring financial expenditure and reporting by project partners.
Responsibility: Under the direct supervision of the Project Finance Officer, the Assistant Finance Officers, will assist the Project Finance Officer in monitoring transactions, and preparation of financial reports by project partners.
Duties
• Work with the Project Finance Officer to provide financial support management in the implementation of project activities;
• Support project partners in maintaining day-to-day management of financial operations of the project in accordance with established rules, regulations and relevant manuals;
• Support the Project Finance Officer in the monitoring of the project budget, maintaining all relevant records;
Process payment requests to suppliers/vendors, advances to project partners
• Maintain project’s disbursement ledger and journal;
• Support the preparation of accurate financial reports, including monthly and quarterly disbursement reports and financial reports;
• Provide information on the status of financial resources of project partners as required;
• Assist the Project Finance Officer in project evaluation, reviews and audit missions;
• Contribute to the preparation and implementation of progress reports;
• Maintain project correspondence and lines of communication in accordance with established procedures;
• Support the preparation of work plans, budgets and budget revisions; • Provide logistical organization for field visits, workshops and meetings; • Maintain a proper filing system and office administration.
Qualifications, experience and competences
• A Bachelor’s degree in Commerce (Accounting or Finance), Business Administration (Account or Finance), Finance and Accounts
Competences and skills
• Anticipates client needs and addresses them promptly;
• Proficient in software applications (Excel, Ms Word among others);
• Ability to communicate effectively to different stakeholders and organizations;
• Demonstrates / Safeguards Ethics and Integrity and Acts as a team player and facilitates team work.
Location: Kampala with frequent travel to the field
Duration: Full‐time (4 years ‐ full project life)
Potential candidates should download an application form from NEMA website www.nema.go.ug , fill the form and attach ‘O’ and ‘A’ level certificates, Bachelor’s and Postgraduate Degree Transcripts and Certificates, Professional certificates where applicable and Employment letters in one pdf file named: ‘Position-Name of Applicant’.
The one pdf file should be submitted to projects@nema.go.ug NOT later than May 12, 2023 addressed. Applications not in one pdf file and those arriving after closing time will not be considered.