Base HR/Administration Officer Jobs – Action Against Hunger (ACF)

Job Title:   Base HR/Administration Officer    

Organization: Action Against Hunger (ACF)

Duty Station: Moroto, Uganda

About US:

Action Against Hunger-ACF, worldwide is recognized as a leader in the fight against malnutrition, with a purpose to save the lives of undernourished children while providing communities with access to safe water and sustainable solutions to hunger. ACF implements innovative and life-saving programs in the sectors of Nutrition, Food Security & Livelihoods (FSL), and Water, Sanitation, & Hygiene (WASH) through capacity building projects in collaboration with government structures. Over the past 30 years of ACF has been delivering robust operations in Uganda and has gained significant knowledge and expertise using a multi-sectoral approach to design and implement program intervention based on the context, geared towards long-term solutions to hunger both in refugee and Host communities. Since 2013, the organization has been worked in the refugee settlements of Northern and Western Uganda providing emergency response as well as long-term development interventions.

Job Summary:  The Base HR/Administration Officer provides human resource support at the base office. S/he coordinates the management of key HR functions including performance management, absence & attendance, employee relations, benefits administration and ensures adherence to organisation policies and procedures across the base.

Key Duties and Responsibilities:

Recruitment and selection: In collaboration with the hiring managers, Support the recruitment process for the Base office. This includes Job Profiling, Advert Placements, Shortlisting, Interviewing, Reference checks, contracting and any other pre-employment screening.

Filing and documentation

• Monitor and ensure regular and accurate updates of staff personnel files; ensure proper digital archiving of staff data for both capital and Base offices.
• Maintain up to date employee files i.e. adequate records of employment documentation such as position offers, appointment letters, contracts and job descriptions ensuring that they are provided on time, based on established staff employment policies and procedures.
• Maintain Up to date staff lists and share monthly base HR reports with the Head of Human Resources.
• Induction; Coordinate the induction of all new staff in collaboration with the Head of HR.
• Update and track annual leave and work with supervisors to ensure that they have a leave plan in place
• Train, Orient, induct and support all staff in the bases in consultation with the Head HR.
• Monitor and advise staff on performance, Probationary Periods, Mid-year and 10 minutes conversations and annual Appraisals.
• Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
• Performs any other duties as may be assigned by the immediate supervisor

Supervisory Responsibilities

• Line manages the Office Assistants providing day-to-day support, setting performance objectives and appraise their performance in accordance with Action Against Hunger performance management policies, identifying areas where they require support and capacity building

Qualifications, Skills and Experience:

• The applicant must hold a bachelor’s degree in Human Resource, Organisational Psychology, Social Sciences, Business Administration with a bias in Human Resource Management or any other relevant field
• At least four years of experience in implementing human resource functions in a busy setting.
• Knowledge of key HR functions, procedures and the Uganda labour law.
• Excellent knowledge and use of Excel is a MUST.
• Two years of previous experience in an NGO, preferably in a similar role.
• Excellent interpersonal skills (stress management and motivation).
• Demonstrated experience and/or personal commitment to promoting gender equality within the work
• A self-starter who can work independently under pressure and who has ability to management competing priorities without direct supervision

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 5^th May 2023